Study Guide GEB3213 Exam II Chapter 5 punctuation number expression Mechanics include all of the following except 1 a content b c d word division e abbreviations Pg 99 Mechanic are elements in communication that show up only in written form including spelling punctuation abbreviations capitalization number expression and word division Which of the following is not a way to achieve clarity in your writing Be sure the message is accurate and complete 2 a b Use familiar words and phrases c c Avoid dangling expressions d Pg 100 You can achieve clarity by making your message accurate and complete by using familiar words and by avoiding dangling expressions and eliminating unnecessary jargon Emphasize compound sentences Eliminate unnecessary jargon 3 Which sentence effectively uses words that are familiar to businesspeople a b c d e Please ascertain whether the deliverance of merchandise will be forthcoming in the duration of the business cycle He was not cognizant of the actuality that he was still in a probationary period A financial deficit may be encountered during the transitional period following the merger The board of directors will soon meet to discuss acquiring the Sonar Company The accountant will commence to compute the amount of monetary funds that should be allocated for remunerations See pg 102 4 Which statement does not contain a dangling expression Eric informed Jason about the policy changes but he doesn t like the changes a b While reviewing the corporate report a few discrepancies were found c While traveling to Boston the auditor will review the financial reports d Abraham Lincoln wrote the Gettysburg Address while traveling to Gettysburg on the back of an envelope The manager plans to address the use of cell phones in weekly meetings e Pg 101 A dangling sentence is any part of a sentence that doesn t logically fit in with the rest of the sentence Its relationship with the other parts of the sentence is unclear Identify the statement that does not contain an unnecessarily long word Brian fabricated the events of the accident to circumvent prosecution Please initiate the modification of the innovative computer system 5 a b c William is vital to the success of the convention d e The vice president will recapitulate the presentation after illustrating the new software Initiate the termination procedures for the dispensable employees See pg 102 6 Which sentence does not contain a clich or wordy expression a b c According to our records you paid your bill after the due date During 2004 the company will focus on redefining its mission statement It goes without saying that customer service representatives must be polite at all times d e I d like to take this opportunity to thank the development team for its extraordinary effort on the project Enclosed you will find three copies of the contract See pg 102 examples 7 Short and simple words help business writers a b c d e impress their readers emphasize the receiver of the action use jargon to build credibility express their meaning without distraction use redundancy in appropriate situations Pg 101 Short and simple words are more likely to be understood less likely to be misused and less likely to distract the reader Which is not a reason to avoid slang in business writing It is too informal It is not businesslike It is identified with a specific group of people It is short lived It may not be understood by the general population 8 a b c d e Pg 103 Slang is informal and much business writing although not formal is still businesslike and calls for standard word usage 9 Identify the sentence that does not contain a clich or slang a b c d e If you want to play ball with me you need to increase your offer Let me take this opportunity to congratulate you on your promotion As you requested I sent a new catalog to the supervisor The bottom line is that we must improve our customer relations If I can be of further help please do not hesitate to call me See Pgs 102 103 10 Pg 103 Identify the sentence that does not contain a redundant phrase a b c d e When and if profits increase by 15 percent everyone will receive a raise Young adults should plan ahead for retirement Understanding absolute and relative cell references is fundamental to working with spreadsheets The company will give each and every employee a year end bonus Receive a free gift when you subscribe to our magazine a b c d e a b c d e a b c d e a b c d e 11 The phrase came to an agreement is an example of an expletive unnecessary repetition concise language jargon a hidden verb an expletive a hidden verb a buzz word an action verb jargon Pg 104 A hidden verb is a verb that has been changed into a noun form thereby weakening the action 12 The phrase there is is an example of Pg 104 An expletive is an expression such as there is or it is that begins a clause or sentence and for which the pronoun has no antecedent 13 Positive language a b c d e is more likely to help achieve your objectives than negative language builds and maintains goodwill between you and your reader often provides more information than negative language can be achieved by stressing what can be done instead of what cannot be done does all of these Pg 105 Words that create a positive image are more likely to help you achieve your objective than are negative words For example you are more likely to persuade someone to do as you ask if you stress the advantages of doing so rather than the disadvantages of not doing so Positive language also builds goodwill for you and your organization and often gives more information than negative language does 14 Two expressions that carry negative connotations are compound complex and redundant will not and cannot subjunctive and passive voice ethnocentrism and abstraction ambiguity and expletive f g h i j Pg 105 Expressions such as cannot and will not are not the only ones that convey negative messages 15 Negative language is appropriate when your message must be strong and emphatic the reader wants to retain your goodwill you are focusing your reader on specific facts a sentence contains a hidden verb or subject jargon and slang would be misconstrued Pg 105 Negative language is strong and emphatic and sometimes you will want to use it 16 A sentence is often used to emphasize a single idea passive voice compound complex simple compound complex pg 107 A simple sentence contains one independent clause Because it presents a single idea and is usually short a simple
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