Computers Are Your FutureSlide 2File ManagementThe Big Picture: Files, Folders, and PathsFile Naming ConventionsCommonly Used ExtensionsManaging FilesFile Management UtilitiesFile Management ModeCreating FoldersTransferring Folders and FilesManaging Files from within ProgramsSave and Save As CommandsSoftware ManagementComputers Are Your Future© 2005 Prentice-Hall, Inc.© 2005 Prentice-Hall, Inc Slide 2Computers Are Your Future Spotlight 3Computers Are Your FutureSpotlight 3File Management© 2005 Prentice-Hall, Inc Slide 3Computers Are Your Future Spotlight 3File ManagementManaging the computer is essential in becoming computer competent.File management essentials:The big picture of file managementThe specifics of actually managing files© 2005 Prentice-Hall, Inc Slide 4Computers Are Your Future Spotlight 3The Big Picture: Files, Folders, and PathsA file is a named unit for digital data.Files are organized in directories or folders.Folders may have subfolders, or folders within folders.Files and folders reside on a storage device called a drive.The computer follows a path to find a file.Drive C:/Classes/ Biology 101/ Assignments/ plant_diseases.docPrimaryStorageDevicePrimaryFolderSecondaryFolderTertiaryFolderFile+ + + +plant_diseases.docClasses Biology 101 AssignmentsDrive C:© 2005 Prentice-Hall, Inc Slide 5Computers Are Your Future Spotlight 3File Naming ConventionsEach file needs a specific filename.The filename has two parts:The nameThe extensionThe extension identifies the type of data the file contains.Example filename: plant_diseases.docName Extension© 2005 Prentice-Hall, Inc Slide 6Computers Are Your Future Spotlight 3Commonly Used ExtensionsExtension File Type.exe Program Application.doc Microsoft Word.xls Microsoft Excel.ppt Microsoft Power Point.mdb Microsoft Access.pdf Adobe.txt Simple Text.htm or .html Web Pages.rtf Rich Text Format.jpeg or .jpg Image Format© 2005 Prentice-Hall, Inc Slide 7Computers Are Your Future Spotlight 3Managing FilesFiles are managed in two ways:Using a file management utilityFrom within the programs that create them© 2005 Prentice-Hall, Inc Slide 8Computers Are Your Future Spotlight 3File Management UtilitiesMy Computer is the main file management utility.Left Pane – Displays links to system tasksRight Pane – Lists stored files and devices attached to the computer© 2005 Prentice-Hall, Inc Slide 9Computers Are Your Future Spotlight 3The window changes to enable file management tasks.File Management ModeTo change My Computer to file management mode, Click the Folders button on the Standard toolbar.Left Pane – Displays the names of the drives and foldersRight Pane – Displays the folders and files© 2005 Prentice-Hall, Inc Slide 10Computers Are Your Future Spotlight 3Creating FoldersA folder can be created in two steps.Step 1. Click on the drive in which you want to create a folder.Step 2. Choose File, New, and then Folder.© 2005 Prentice-Hall, Inc Slide 11Computers Are Your Future Spotlight 3Transferring Folders and FilesThere are two basic ways to transfer your files and folders.Method 1To copy or move the files and folders, right-drag them to the new location.Method 2To move the files and folders within the same drive, left-drag them to the new location.When left-dragging between drives, a copy is created.© 2005 Prentice-Hall, Inc Slide 12Computers Are Your Future Spotlight 3When using the File, Open menu sequence in an application, the Open dialog box displays icons for creating new folders and deleting files.Right-clicking on a file in the Open dialog box enables file management tasks from a pop-up menu. Managing Files from within ProgramsFile management iconsFile management menu© 2005 Prentice-Hall, Inc Slide 13Computers Are Your Future Spotlight 3Save and Save As CommandsUse the Save command whenever you want to save a file that you created or modified.The program will either create a new file or replace the file stored on a disk.The first time a file is saved, the program defaults to the Save As dialog box because the drive, path, and filename must be designated.After the initial save, the Save As command is used whenever you want to change the drive, path, and/or filename. It is also used to create backup files.© 2005 Prentice-Hall, Inc Slide 14Computers Are Your Future Spotlight 3Software ManagementRule #1 Purchase your own copy of every program and be sure that any shareware or freeware is from a reliable source and is virus-free.Rule #2 Read and follow the directions before and during software installation.Rule #3 Remove a program in the proper way, by choosing Add or Remove Programs in the Control