A Planning PrimerUnderstanding the Project Planning ProcessObjectives of Project PlanningSlide 4Successful Projects get done withinProject Planning helps bySlide 7Planning is Realizing Your GoalsProject Management SoftwareCommunicationHow Much Available Project Time Do You Have?Time Management is Critical!!Project Management ChallengeA Good BalanceBreaking Your Project into Manageable PiecesPlanning PhaseImplementation PhaseSlide 18Setting and Achieving GoalsSlide 20Close the Loop!A Planning PrimerA summary of part 1 ofChapter 7CEP 812 Kay Paff March 24, 1999Understanding the Project Planning ProcessPlanning determines a course of action and the allocation of resources for reaching a goal.Planning is the thinking and organizing that precedes the actual work.Objectives of Project PlanningDefine all the work that has to be doneuse a documented project planmust be approved by management and project staffHelps both project manager and staff understand project betterUnderstanding the Project Planning ProcessWritten plan also is a basis for aligning the expectations of the customerDon’t rely on memoryPlanning can save time, effort and moneySuccessful Projects get done withinThe planned timeThe planned costThe defined measurable resultsThe resource constraintsProject Planning helps byClarifying the project end resultReducing uncertainty about what needs to be doneImproving the efficiency of project executionProject Planning helps byIdentifying problem areas with alternative plansProviding a baseline plan for tracking the project executionCommunicating what needs to be done to othersPlanning is Realizing Your GoalsWhere am I now?What do I want to change?Where do I start?Make the result measurable!What are my options for getting there?Who will I need help from?Write an action plan and follow itHow’s it going? Should I adjust?Measure it. How did I do?Project Management SoftwareCan show in calendar sequencewhat needs to be doneby whomthe priority of each taskso you can focus on the critical tasks when neededMicrosoft Project 4.0 does a great jobCommunicationUpper ManagementGroup ManagersProject ManagerProject TeamCustomerCommunication Gets Results!How Much Available Project Time Do You Have?Operational worktime involved in all other job related work other than projectDetermine by researching your weekly activities and calculating Project activitiesBe sure to includeProject planning activitiesattending project team meetingscompleting project tasksresolving project problemsTime Management is Critical!!Project Management ChallengeIdentify and organize the elements of a projectPut them together into a logical flowMonitor everything to a successful completionA Good BalanceThe elements you need to manage are:MoneyTimeMaterialsResourcespeopleequipmentfacilitiesBreaking Your Project into Manageable PiecesTwo Major Project PhasesPlanningImplementationPlanning PhaseDefine the goal and objectivesDetermine the quantity and quality of workOrganize the work to be doneAllocate the resources necessary to do the workSchedule the tasks and resourcesImplementation PhaseTrack progress to the baseline planReport planned vs. actual progressAnalyze the impact of changeMake adjustments to the plan as neededTransfer care to an operational groupSchedule final project reviewImplementation PhaseBe sure toproblem-solvereport to managementcheck resources and their allocationSetting and Achieving GoalsAccomplishing goals requires being specific about the final result and how to get thereTo achieve a goal, you must write an objective for it that can be measuredSetting and Achieving GoalsThe project must:Have commitment for completionBe able to be described or observedBe specific and measurableBe broken down into a series of measured stepsHave input from key peopleClose the Loop!Close the LoopStrategyProject Action PlanExecuteReviewObjectiveWhere am I now?What do I want?Where do I
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