Creating Your 11.188/11.520 Presentation and ReportCreating and Presenting EffectivelyGoals: To Write and Explain Findings Clearly in writing and while presentingThe Formal Structure of the Presentation/ReportStep 1: Before you begin writing….Organize your data, locate data trends, work on conclusionsWhere is the Green space in Cambridge?Think about Audience ExpectationsAudience ExpectationsSlide 10Step 2: Analyze contextStep 3: Draft the written document and the presentationCreate the PresentationBegin with the EndDraft the BeginningDraft the MethodologyMake Your Title Clear, Informative and Understandable at a GlanceThe Abstract Summarizes the Entire ReportStep 4: Present -- Now that you are about to Deliver the Presentation…RehearsePreparing the Morning of….Connect with the AudienceDeliver the PresentationSlide 25PowerPoint Do’s and Don’ts“Death by PowerPoint”Think about your GraphicsCreate Effective OverheadsInclude SourcesContactCherie Miot Abbanat Slide 1Creating Your 11.188/11.520 Presentation and ReportCherie Miot AbbanatLecturerWriting and Humanistic StudiesCherie Miot Abbanat Slide 2Creating and Presenting EffectivelyDraft the Short Report FirstFinalize the report after the presentationCreate the presentation: Begin with the endingCraft the beginningPrepare yourself Present the presentationConnecting with the audienceDelivering the presentationPowerPoint Do’s and Don’tsCherie Miot Abbanat Slide 3Goals: To Write and Explain Findings Clearly in writing and while presentingTechnical ReportsWritingReader controls: orderpaceReader is activeReader cannot question Oral PresentationsSpeakingSpeaker controls:orderpaceSpeaker is activeSpeaker can respond toand ask for feedbackCherie Miot Abbanat Slide 4The Formal Structure of the Presentation/Report TitleAbstractTable of ContentsIntroductionProblemMethodFindingsConstraintsConclusionPresentationWritten ReportCherie Miot Abbanat Slide 5Step 1: Before you begin writing….Content is the Key!Know your project Collect more information than you will useReview your research questionsReview your notesReview your graphs and chartsAnticipate problem areasCherie Miot Abbanat Slide 6Organize your data, locate data trends, work on conclusionsStart with figures:•Summarize findings in plots, figures and maps•Print hard copies of your maps or sketch figures you’d like to have in the presentation/report•Locate trends in resultse.g., Did population  in urban areas during the time period?Then use words:•Summarize what you’ve done in a few sentencesCherie Miot Abbanat Slide 7Where is the Green space in Cambridge?Cherie Miot Abbanat Slide 8Think about Audience Expectations t (time)= 15’, T (temperature)=32°; t=0’, T=25°; t=6’, T=29°; t=3’, T=27°; t=12’, T=32°;t=9’, T=31°Cherie Miot Abbanat Slide 9Audience ExpectationsTime (min) Temperature (°C)0 253 276 299 31 12 32 15 32Cherie Miot Abbanat Slide 10Audience ExpectationsTemperature (C) Time (min)25 027 329 631 9 32 12 32 15Cherie Miot Abbanat Slide 11Step 2: Analyze contextWho is the audience?Technical expertiseSize of audienceLevel of interest Familiarity with subject How much time do you have?5 to 6 slides for a 7 minute talkBudget under timeYou will be filmed!!Equipment constraints or other considerations?Disk, e-mail file, or bring your own laptop?Multiple speakers on same day?Cherie Miot Abbanat Slide 12Step 3: Draft the written document and the presentation“Story-board” method:Sketch candidate slides (6 or less + title)Develop 2-3 bullet points for each slideIntegrate slides into a story-boardRevise slides and bullet points to better fit story-boardAdd slides to fill in gapsRemove slides to eliminate redundancyCherie Miot Abbanat Slide 13Create the Presentation1. Title2. Abstract3. Introduction 4. Problem 5. Method 6. Findings7. Limitations8. Conclusion1. Findings2. Limitations3. Conclusion1. Method 2. Introduction 3. Problem 4. Abstract5. TitleReport Order Drafting OrderCherie Miot Abbanat Slide 14Begin with the EndFindingsWhat trends can you point out?What did you notice?Limitations of the studyExplain the problems with your results.Can you explain why these problems happened? ConclusionWhat do you want your reader to remember about your work? Remind your reader of your primary findings.Cherie Miot Abbanat Slide 15Draft the BeginningIntroduction Problem Method FindingsLimitationsConclusionFindingsLimitationsConclusionMethod Introduction Problem Report Order Drafting OrderCherie Miot Abbanat Slide 16Draft the MethodologyMethodologyDescribe the process used to study the question.Briefly describe the data sets used (e.g., censes, surveys, etc.)Introduction -- Explains the goals and purpose of the project – the problem you are solvingProblem – Explains the specific problem you focused onCherie Miot Abbanat Slide 17Make Your Title Clear, Informative and Understandable at a GlanceTitleAbstractTable of ContentsIntroductionProblemMethodFindingsConstraintsConclusionSolar Absorption by CloudsCherie Miot AbbanatNovember 29, 200411.204Department of Urban Studies and PlanningDirect Observation of Excess Solar Absorption by CloudsCherie Miot AbbanatNovember 29, 200411.204Department of Urban Studies and PlanningweakbetterCherie Miot Abbanat Slide 18The Abstract Summarizes the Entire ReportTitleAbstractTable of ContentsIntroductionProblemMethodFindingsConstraintsConclusionThe Abstract (150 – 200 words)Problem: Describe the key topic or problem of your document (1-2 sentences)Method: State your main approach to solving the problem (1-2 sentences)Findings: Provide the primary results (1-2 sentences) Conclusion: Include your main conclusions (1-2 sentences)Cherie Miot Abbanat Slide 19Step 4: Present -- Now that you are about to Deliver the