Cherie Miot Abbanat Slide 1Creating Your 11.188/11.520 Presentation and Report Lecturer Writing and Humanistic Studies Cherie Miot AbbanatSlide 2 Creating and Presenting Effectively  Draft the Short Report First  Finalize the report after the presentation  Create the presentation: Begin with the ending  Craft the beginning  Prepare yourself  Present the presentation  Connecting with the audience  Delivering the presentation  PowerPoint Do’s and Don’ts Cherie Miot AbbanatSlide 3 Goals: To Write and Explain Findings Clearly in writing and while presenting Technical Reports Writing Reader controls: order pace Reader is active Reader cannot question Oral Presentations Speaking Speaker controls: order pace Speaker is active Speaker can respond to and ask for feedback Cherie Miot AbbanatSlide 4 The Formal Structure of the Presentation/Report  Title  Abstract  Table of Contents  Introduction  Problem  Method  Findings  Constraints  Conclusion Written Report Cherie Miot Abbanat PresentationCherie Miot Abbanat Slide 5Step 1: Before you begin writing….  Content is the Key!  Know your project  Collect more information than you will use  Review your research questions  Review your notes  Review your graphs and charts  Anticipate problem areasSlide 6 Organize your data, locate data trends, work on conclusions • Summarize findings in plots, figures and maps • Print hard copies of your maps or sketch figures you’d like to have in the presentation/report • Locate trends in results e.g., Did population ↑ in urban areas during the time period? Then use words: • Summarize what you’ve done in a few sentences Cherie Miot Abbanat Start with figures:Slide 8 Think about Audience Expectations t (time)= 15’, T (temperature)=32°; t=0’, T=25°; t=6’, T=29°; t=3’, T=27°; t=12’, T=32°;t=9’, T=31° Cherie Miot AbbanatSlide 9 Audience Expectations Time (min) 0 3 6 9 12 32 15 32 Cherie Miot Abbanat Temperature (°C) 25 27 29 31Slide 10 Audience Expectations Temperature (C) 25 0 27 3 29 6 31 9 32 12 32 15 Cherie Miot Abbanat Time (min)Slide 11 Step 2: Analyze context  Technical expertise  Size of audience  Level of interest  Familiarity with subject  5 to 6 slides for a 7 minute talk  Budget under time  You will be filmed!!  Disk, e-mail file, or bring your own laptop?  Multiple speakers on same day? Cherie Miot Abbanat Who is the audience? How much time do you have? Equipment constraints or other considerations?Slide 12 Step 3: Draft the written document and the presentation  Sketch candidate slides (6 or less + title)  Develop 2-3 bullet points for each slide  Integrate slides into a story-board  Revise slides and bullet points to better fit story-board  Add slides to fill in gaps  Remove slides to eliminate redundancy Cherie Miot Abbanat “Story-board” method:Slide 13 Create the Presentation 1. Title 2. Abstract 3. Introduction 4. Problem 5. Method 6. Findings 7. Limitations 8. Conclusion 1. Findings 2. Limitations 3. Conclusion 1. Method 2. Introduction 3. Problem 4. Abstract 5. Title Report Order Drafting Order Cherie Miot AbbanatSlide 14 Begin with the End  Findings  What trends can you point out?  What did you notice?  Limitations of the study  Explain the problems with your results.  Can you explain why these problems happened?  Conclusion  What do you want your reader to remember about your work?  Remind your reader of your primary findings. Cherie Miot AbbanatSlide 15 Draft the Beginning Introduction Problem Method Findings Limitations Conclusion Findings Limitations Conclusion Method Introduction Problem Report Order Drafting Order Cherie Miot AbbanatSlide 16 Draft the Methodology  Methodology  Describe the process used to study the question.  Briefly describe the data sets used (e.g., censes, surveys, etc.)  Introduction are solving  you focused on Cherie Miot Abbanat -- Explains the goals and purpose of the project – the problem you Problem – Explains the specific problemSlide 17 Make Your Title Clear, Informative and Understandable at a Glance  Title  Abstract  Table of Contents  Introduction  Problem  Method  Findings  Constraints  Conclusion Solar Absorption by Clouds 11.204 Planning Direct Observation of Excess Solar Absorption by Clouds 11.204 weak better Cherie Miot Abbanat Cherie Miot Abbanat November 29, 2004 Department of Urban Studies and Cherie Miot Abbanat November 29, 2004 Department of Urban Studies and PlanningSlide 18 The Abstract Summarizes the Entire Report  Title  Abstract  Table of Contents  Introduction  Problem  Method  Findings Constraints  Conclusion The Abstract  Problem: Describe the keytopic or problem of yourdocument (1-2 sentences)  Method: State your mainapproach to solving theproblem (1-2 sentences)  Findings: Provide the primary results (1-2sentences)  Conclusion: Include yourmain conclusions (1-2sentences) Cherie Miot Abbanat (150 – 200 words)Slide 19 Step 4: Present about to Deliver the Presentation…  Rehearse  Prepare yourself  Connect with the audience Cherie Miot Abbanat -- Now that you areCherie Miot Abbanat Slide 20Rehearse  Practice at least 6 times  Practice with a colleague for feedback  Is your content clear?  Do you rock, squirm, gesture too much?  Is there room for improvements/adjustments?   What 3 questions will your professors likely ask? Time yourself – 7 min. or lessSlide 21  Non-verbal behavior should be deliberate Rehearse Cherie Miot AbbanatCherie Miot Abbanat Slide 22Preparing the Morning of….  Focus and center yourself  Be excited about your subject  If you aren’t excited about your subject, your audience won’t be either   Speak in a natural tone  Speak at a natural rate Be yourself—don’t imitate others’ stylesSlide 23 Connect with the Audience  Put yourself in the audience’s place  Use the terms that your audience knows  Explain any novel ideas/terms or references  Engage the audience  Establish eye contact; look at people not the screen  Use friendly hand gestures  Speak to specific individuals if you know them  A presentation is two-way communication 