Chapter 14 The Human Resources Process HR Management and Payroll Processes TRUE FALSE 1 A job time record is the source document used in the payroll system to determine the hours for which an employee should be paid 2 Attendance time records reflect the start and stop times on specific jobs to allow the distribution of payroll costs to jobs in process or to other accounts 3 Attendance time records show the time periods that employees are in attendance site and available for 4 The checking account is a general ledger account that should show a zero balance after both the debit for gross pay earned by workers and the credit for gross pay distributed to jobs have been posted to the account 5 An imprest payroll bank account is one to which cash transfers are made in an amount exactly equal to the total net pay for the period 6 Human capital management is the process of managing how people are hired developed assigned motivated and retained 7 The human capital management process is an interacting structure of people equipment methods and controls that supports the decision needs of the HR department 8 The payroll process maintains data for payroll taxes fringe benefits attendance reporting timekeeping and paying employees for work performed 9 The manager of safety health and human services usually reports to the controller 10 The manager of employee and industrial relations helps to settle employee complaints and grievances ANS F ANS F work ANS T ANS F ANS T ANS T ANS F ANS T ANS F ANS T 11 The manager of safety health and human services has key functions that include plans and forecasts of an organization s short term and long term HR needs 12 Systems that allow employees to access personal as well as business related information and functions are known as self service systems 13 As shown in the computer column of the HR flowchart process inputs are actions taken by departmental managers or supervisors that are captured on various online forms enterprise system screens 14 According to the HRM flowchart the employee payroll data is stored in the enterprise database 15 The skills inventory data maintains data concerning an organization s short term and long term staffing 16 The labor force planning data catalogs each employee s set of relative skills 17 Internal audit usually reports to the controller 18 The chief financial officer usually has direct supervision of the treasurer controller and internal audit 19 The GL supervisor usually reports to the treasurer 20 Business tax deposits are made directly to the IRS 21 Attendance time records show the time periods that employees are working on specific jobs 22 Job time records reflect the start and stop times on specific jobs requirements ANS F ANS F ANS T ANS F ANS T ANS F ANS F ANS T ANS F ANS F ANS F ANS T 23 The trigger for the payroll process pay employees is the payroll register 24 The data flow between prepare paychecks and prepare disbursement voucher is the payroll 25 The employee payroll master data is the central repository of data about people who work for the 26 The employee wage and tax statement is known as a W 4 27 Annuities pensions and retirement pay are reported on Form 1099 P 28 Wages taxable under FICA are reported on Form 941 29 An electronic time management system is a computer based system that captures stores and reports 30 A company that specializes in rendering payroll services to client companies for a fee is a payroll 31 For good internal control there should be a segregation of duties between personnel data creation modification payroll preparation and disbursement of the checks 32 The control plan use an imprest bank account entails having paychecks distributed to employees by an entity not otherwise involved in payroll processing 33 In a imprest system the bank account is reimbursed for the exact amount of the disbursements made from the fund rather than being reimbursed for round amounts ANS F register ANS T organization ANS T ANS F ANS F ANS T time ANS T ANS T ANS F ANS T service bureau ANS T 34 A payroll clearing account is used to transfer the exact amount necessary to cover payroll checks and 35 One of the control goals of the operations process is to ensure the security of operations 1 The process of preparing paychecks for hourly employees is triggered by which of the following data related expenses ANS T ANS F MULTIPLE CHOICE flows a validated attendance time cards b c d job time tickets a temporal event employee paychecks ANS A Information for distributing labor charges to jobs departments or other accounts comes primarily from a b c d attendance time cards job time tickets a temporal event employee paychecks reconcile hours worked In a payroll system logical DFD all of the following processes likely would provide updates to the general ledger except for a b distribute labor costs c pay employees d accrue employer taxes 4 The control plan independent reconciliation of payroll bank account is directed primarily at achieving which of the following control goals a Provide employees with timely pay checks b Ensure efficient employment of resources c Ensure security of resources d Ensure validity completeness and accuracy of time card inputs 5 Which of the following activities related to payroll is not an effective control plan a Paychecks should be drawn on an imprest payroll bank account b Approve imprest clearing check c Approve attendance time data and job time data d After their preparation paychecks should be delivered directly to the employees supervisors for distribution to the employees 2 3 ANS B ANS A ANS C ANS D 6 According to the text what is the process of managing how people are hired developed assigned motivated and retained that presumes that employees are a strategic investment a organizational management b personnel management c human capital management d none of the above 7 Which of the following began with the handling of payroll personnel administration and later added strategic management the functions of recruiting and employee relations a b personnel management c human capital management d none of the above 8 Which of the following recognized the importance of personnel in achieving organizational objectives but viewed personnel as something that could be controlled a human resource management b personnel management c human capital management d none of the above 9 Which of the following is based on the three principles of individuals value to the organization a broad