Microsoft Word for Geniuses Don t let the title of this section scare you Microsoft Word Word is an extremely simple to use and very very powerful word processor Word enables you to create formatted documents digitally providing powerful editing capabilities and some handy tools for presenting your document The following section gives several exercises hopefully bolstering your skillset with Word The Application The following screen is the first to appear when opening Microsoft Word Do not be alarmed if it looks slightly different from this image but it should have the big white space text area in the middle and the words File Edit etc in the upper left hand corner The Menu In any application the Menu Bar will show all of the functionality the application offers Microsoft Word shows the following Menu Bar Clicking an option will display a drop down menu You can use either the mouse to click one of these menu options The following exercise will help you to gain proficiency with the Menu 1 Move your mouse over the word File on the Menu bar 2 Click your left mouse button 3 Move your mouse over the save drop down menu option 4 Click your left mouse button 5 This will open another dialog box allowing you to select a directory that you want to save your file to 6 Click the cancel button on this dialog to exit we will save later Toolbars Toolbars allow you to forgo the menu options For instance instead of selecting the File toolbar and then selecting save you can instead click the Save icon on the standard toolbar The icons attempt to relay it s functionality For instance the open file icon looks like a folder opening it is the second folder from the left on the Standard Toolbar There are several different toolbars available from Microsoft Word but we will be using only two for the purposes of this class the Standard Toolbar and the Formatting Toolbar The Standard Toolbar and The Formatting Toolbar Note From this point forward this documentation uses the following convention for menu options Menu Option Submenu Option Submenu Option Or instance the previous exercise could have used File Save to indicate selecting save under the file menu option The following exercise will ensure that the standard toolbar and the formatting toolbar are visible 1 Select View ToolBars on the Menu bar 2 Click the left mouse button 3 Press the down arrow key until Toolbars is highlighted 4 Press Enter 5 Standard and Formatting should have a checkmark next to them 6 If both Standard and Formatting have a checkmark next to them press Esc three times to close the menu 7 If one or both do not have a checkmark click them This step will close the sub menu but repeating the first 6 steps will show that they have been checked With check marks next to the toolbars options they should be visible in the application Document Layout Microsoft word allows you to use different views called Layouts This means that you can view your document in different ways while editing Normal Print Web and Outline In this class we suggests that you use the print layout but you may use whichever layout you like The print layout let s you view your document as if it is printed out With word you can display your document in one of four views Normal Outline Page Layout or Online Layout The layouts are in under the View menu Try them out View Normal View Page The following two layouts are beyond the scope of this discussion View Outline View Web Text Area The text area is where you type all of your text This is effectively your document The blinking vertical line is the cursor If you start typing it will insert what you type at this point Type the following The quick brown fox jumped over the lazy dog Your screen might look like the following note the two toolbars Saving your masterpiece You should save your work often You should save your work often Lets save our document so far 1 Select File Save 2 Name your file by typing Example1 doc 3 Click on Save in the File Name field Highlighting Text Throughout these exercises we instruct you to highlight text To do so you use the mouse as in the following Highlighting by Using the Mouse 1 Place the cursor before or after the text you wish to highlight 2 Hold down the left mouse button 3 Move the mouse left right up or down until the text is highlighted Backspace The exercises that follow will teach you how to enter and delete text To enter text simply type just as you would if you were using a typewriter To delete text simply use the backspace key When you reach the end of the line you do not need to press enter microsoft Word will automatically wrap the text to the next line You may press enter to begin a new paragraph 1 Type the following sentence I love every Sciencce 2 Now delete the word Sciencce Using either the arrow keys or the mouse place the cursor between the period and the e in the word house 3 Press the Backspace key until the word house is deleted 4 Type Science The sentence should now read I love every Science Delete In addition to backspacing over words like we did in the first exercise you can highlight a whole word and delete it Delete the word every from the sentence you just typed 1 Highlight the word every 2 Press the Delete key The sentence should now read I love Science Bold Underline and Italicize Now its time for us to format our text Your text can be bolded underlined or italicized very easily with microsoft word 1 Type the following sentence With Microsoft Word I can Bold Underline and Italicize individual words 2 Now Highlight the word Bold 3 Select the Bold icon on the format menu 4 The sentence should now look like the following With Microsoft Word I can Bold Underline and Italicize individual words 5 Now do the same things with the words Underline and Italicize only this time use the Italicize and Underline Format toolbar icons Your sentence should now look like the following With Microsoft Word I can Bold Underline and Italicize individual words 6 Now Save your work Fonts A Font is a different look and feel for the text that you type Microsoft word comes with several different fonts The following are examples of some different ones that you can use This is ARIAL Font This is Georgia Font This is Lucida Caligraphy Font This is Papyrus Font The following exercise will show how to change fonts 1 Type the following Sentence I am the font King 2 Highlight all or part of the sentence the highlighted portion is the portion that will change 3 From the format menu select