Formatting Text - 1 of 44 Formatting Text in Microsoft Word Page Setup 2 Centering Text 3 Line Spacing 4 Paragraph Spacing 4 Indenting a Paragraph’s First Line 5 Hanging Indentation 5 Indenting an Entire Paragraph 7 Selecting a Font 9 Font Size 12 Font Style 14 Bold 15 Italics 16 Underline 18 Using Symbols 20 Font Style 23 Subscripts 23 Superscripts 25 Font Styles not Supported by Microsoft Word 26 Constructing Tables 27 Inserting a Table 27 Formatting a Table 28 Table Notes 43Formatting Text - 2 of 44 Page Setup (File, Page Setup… We use APA-style, which calls for one-inch margins at top, bottom, left, and right. By default, Microsoft Word sets left and right margins at 1.25". To change margins, select the “Page setup…” option from the “File” menu (see Figure 1). Figure 1: “File” Menu: “Page Setup…” Option In the “Page Setup” dialog box, the left and right margins are set at 1.25" by default (see Figure 2). You can change the left and right margin setting to 1" by clicking on the down pointing arrowhead to the right of each of the 1.25" settings. When the right and left margin values are at 1" click on the “OK” button to impose the settings.Formatting Text - 3 of 44 Figure 2: Default Margin Settings Figure 3: APA-Style Margin Settings Centering Text (Format, Paragraph…) Type the text you wish to center. Make sure the cursor is within the line containing the text you wish to center. From the “Format” menu, click on the “Paragraph…” option (see Figure 4). Figure 4: “Format” Menu: “Paragraph…” Option This will take you to the “Paragraph” dialog box (see Figure 5).Formatting Text - 4 of 44 Figure 5: “Paragraph” Dialog Box: “Centered” Alignment To the right of the “Alignment:” dropdown box, click on the arrowhead pointing down and select “Centered.” Then click on the “OK” button to center the text and return to your document. Line Spacing (Format, Paragraph…) Make sure your cursor is within the paragraph containing the text for which you wish to set the spacing. From the “Format” group, click on the “Paragraph…” option. This will open the “Paragraph” dialog box. To double space text, click on the arrow at the right of the “Line spacing:” dropdown box in the “Spacing” area of the dialog box and select “Double” (see Figure 6). Click on “OK” to implement the changes and return to your document. Paragraph Spacing (Format, Paragraph…) To use single spaced text with space between paragraphs, click on the arrowhead pointing up at the right of the “After:” box in the “Spacing” area and select “6 pts” (see Figure 7). Click on “OK” to implement the changes and return to your document.Formatting Text - 5 of 44 Figure 6: “Paragraph” Dialog Box: “Double” Line Spacing Figure 7: “Paragraph” Dialog Box: 6 Point Spacing After Paragraph Indenting a Paragraph’s First Line (Format, Paragraph…) Place your cursor within the paragraph containing the text you wish to indent, or highlight the paragraph sign (¶) for the paragraph where you will be typing the text to be indented. From the “Format” group, click on the “Paragraph…” option. This will take you to the “Paragraph” dialog box. In the “Indentation” section of the dialog box, click on the downward pointing arrowhead to the immediate right of the “Special:” dropdown box, and select “First line.” Make sure that “0.5" ” shows in the “By:” box (see Figure 8). Click on the “OK” button to apply the indentation format and return to your document. Hanging Indentation (Format, Paragraph…) We use hanging indentation to construct A.P.A.-style references. Place the cursor is within the paragraph you wish to format or highlight the paragraph sign (¶) for the paragraph. From the “Format” group, click on the “Paragraph…” option (see Figure 9). In the “Paragraph” dialog box, click on the downward pointing arrowhead to the immediate right of the “Special:” dropdown box. Select the “Hanging” option (see Figure 10). Make sure that “0.5" ” shows in the “By:” box. Click on the “OK” to apply the indentation format and return to your document (see Figure 11).Formatting Text - 6 of 44 Figure 8: “Paragraph” Dialog Box: Indenting First Line of Paragraph Figure 9: “Format” Menu: “Paragraph…” OptionFormatting Text - 7 of 44 Figure 10: “Paragraph” Dialog Box: Paragraph with Hanging Indentation Figure 11: Paragraph with Hanging Indentation Indenting Entire Paragraph (Format, Paragraph…) In an A.P.A.-style document, we indent an entire paragraph for a quotation of more than forty words. To left indent all lines of text in a paragraph, select the “Paragraph…” option from the “Format” menu (see Figure 12). In the “Paragraph” dialog box, click on the arrowhead pointing up at the right of the “Left:” box in the “Indentation” area until you reach “0.5"” (see Figure 13).Formatting Text - 8 of 44 Figure 12: “Format” Menu: “Paragraph…” Option Figure 13: “Paragraph” Dialog Box: Indent Left by 0.5" Click on the “OK” to apply the indentation format and return to your document (see Figure 14).Formatting Text - 9 of 44 Figure 14: Indented Quotation Selecting a Font (Format, Font…) There are many typefaces (called fonts) that you may use in your document. Resist the temptation to use “exotic” fonts. Fonts that appear attractive are often more difficult to read than more mundane fonts. In professional writing, we want the reader to attend to the content conveyed by the text. It is usually best to use the “Times New Roman” font for reports. I sometimes use the “Arial” font for section headings, although this is a violation of A.P.A. Style conventions. We format text font in two ways: using the “Font…” option from to “Format” menu or using the font dropdown box on the toolbars beneath the menu bar. In each instance, we begin by highlighting the text we wish to format (see Figure 15). Select the “Font…” option from the “Format” menu (see Figure 16). In the “Font” dialog box, select the “Arial” option from the scroll box for the “Font:” dropdown box (see Figure 17). [I have an add-in for Asian fonts in my version of Microsoft Word, so my “Font” dialog box has two dropdown boxes –