Summer II 2005, Page 1 Lec-04COMP 4—Power Tools for the Mind1Power ToolsWord ProcessingWhat we’ll cover for this lecture topic:– Types and Examples of Application software– Creating Documents with Word– What is logical and physical document structure?– Demos (as much as time permits)• Including some useful hints and strategiesCOMP 4—Power Tools for the Mind2Power ToolsApplication Software (1)• Some types:– Document production:•– Graphics•– Presentation– Numerical Analysis:•– Databases• Word-processing, desktop publishing, web page authoring• Photo editing, Painting & drawing, CAD, animation, video• Spreadsheets, graphing, statisticalCOMP 4—Power Tools for the Mind3Power ToolsApplication Software (2)•More types:– Reference:•– Connectivity or communications:•– Education and training– Business: accounting and finance– Games!– Office suites:•• Word-processing, spreadsheet, presentation, and database software all carefully integrated• Web browser, email, remote control, home networking• Dictionary, encyclopedia, mapsCOMP 4—Power Tools for the Mind4Power ToolsApplication Software (3)• Some Examples:– Document production:•– Graphics•– Presentation•– Numerical Analysis:•– Databases•• MS Word, WordPerfect, FrameMaker, FrontPage, …• PhotoShop, CorelDraw, AutoCAD, 3D Max, Maya, Adobe Premiere• MS PowerPoint• MS Excel, Lotus 1-2-3, SPSS, …• MS Access, Lotus Approach, OracleCOMP 4—Power Tools for the Mind5Power ToolsApplication Software (4)• More Examples:– Reference:•– Connectivity or communications:•– Education and training– Business: accounting and finance– Games!– Office suites:•• MS Encarta, MS Streets, StreetFinder, Webster Online,…• MS Internet Explorer, MS Outlook, Netscape Communicator, Opera, Mulberry, AOL, …• MS Office, MS Works, OpenOffice, StarOffice, …COMP 4—Power Tools for the Mind6Power ToolsBASIC SUITE• Word processor (Word)• Spreadsheet (Excel)• Email utility (Outlook)• Web browser (InternetExplorer)PROFESSIONAL SUITEAlso includes:• Presentation maker (PowerPoint)• Desktop Web publisher (Front Page)• Database (Access)The Microsoft Office SuiteSummer II 2005, Page 2 Lec-04COMP 4—Power Tools for the Mind7Power ToolsWord proc. & desktop publishing A word processor is an application that allows the user to compose and edit simple documentsADVANTAGES:ADVANTAGES:– Corrections and revisions are easy– Many formatting details handled automatically• What are defaults?– Customized forms, form letters, and mail-merge• Can be stored and reused– Structural templates can be defined by the user• do it once, use it over and over without affecting originalCOMP 4—Power Tools for the Mind8Power Tools• Like computers, text documents have both:–a logical structure, which stays the same no matter how the document is represented, and–a physical structure, that may be • different on paper than on a screen;• different with one page layout than another• different from printer to printer– When document gets put out: the “best fit” to that device is calculated from the logical structure that the computer knows.COMP 4—Power Tools for the Mind9Power Tools• SO WHAT? What’s that mean?• BEWARE: what you see is not always what you get.– The physical structure of a document is system-dependent; i.e., fonts and tab spacing vary among systems.– In addition, systems must often approximate the physical format due to limitations of the printer. As a result, formatting on the printout may not match the formatting shown on the screen.COMP 4—Power Tools for the Mind10Power ToolsTable of contentsTitleAuthorDateAbstractMajor heading 1Subhead 1TextMajor heading 2Subhead 2TextReferencesFootnotesBibliographyLOGICAL STRUCTUREThe information in a document and the order in which it is presented is referred to as the document’s logical structure.Here is one simple logical ordering of information:COMP 4—Power Tools for the Mind11Power Tools• Previous page shows parts of document’s logical structure: how my ideas are organized.• Different from layout--how my ideas are represented or shown.– Example: Use of major headings• An important idea becomes a major heading: that’s part of the logical structure.• How I will showthat the idea is a major heading is part of the physical structure. – Such as how?Writing and editing• Creating the logical structure:TEXT ENTRY• Modifying the logical structure:EDITING• MS Word has many tools to help. – Many under Edit and Tools menus. A few:• Cut & Paste• Copy & Paste• Find & Replace• Spell/grammar check• Thesaurus– Hint: use key combinations to save time. Buttons are ok but often slower to use. Why?Summer II 2005, Page 3 Lec-04COMP 4—Power Tools for the Mind13Power Tools– where ink will be on paper…or dots on the screen. “Page layout”– Logical structure is converted into pixels: one set of pixels on screen; different set for each printer.PHYSICAL STRUCTUREFormattingFormatting—e.g., indentation, text color, style, size, etc.—changes the physical structure of a document.COMP 4—Power Tools for the Mind14Power ToolsNowis the timeforforALLgoodgoodÅxÇ….COMP 4—Power Tools for the Mind15Power Tools• Many formatting tools-- File & Format menus (again, keyboard shortcuts are handy). A few:– Page Setup (margins; page orientation; ...), Size, StyleStyle, Color– Text Alignment – Header & Footer formatting – Number & bullet lists – Insert (Break; Page no; Art...) – Borders – Tabs – Lists: numbered, bulleted, etc. – Tables