Defining Activities (level of urgency)Defining Activities (level of importance)How are spending your time?THE TIME MANAGEMENT MATRIXPowerPoint PresentationDefining Activities(level of urgency)•How urgent is the activity?•When must we work on it?–If we define the task as urgent, it requires immediate attention•Urgent tasks often act on us & we react to them•Drop everything else to work on it–However, these activities may or may not be importantDefining Activities(level of importance)•How important is the activity?–Is the task related to achieving desirable results?–Is it a high priority? •Meaning, does the activity contribute to reaching your goals?How are spending your time?•How much of your day is spent on activities of low importance?•How much time do you spend on urgent activities?THE TIME MANAGEMENT MATRIXACTIVITIES:CrisesPressing problemsProjects driven by deadlines which surprise usIIIACTIVITIES:Interruptions, some callsSome mail, some reportsSome meetingsProximate mattersPopular activitiesIVACTIVITIES:Trivia, busy workSome mailSome phone callsTime wastersPleasant activitiesIIACTIVITIES:PreventionRelationship buildingRecognizing new opportunitiesPlanningIUrgent Not UrgentNot important Important•If spending time on important things makes sense, how can you do it?•How do important tasks that are urgent differ from important tasks that are not