IntroductionBackgroundBusiness Case for ChangeRealigning the Delivery ModelAccelerating Technical ProgressCapital Facilities Industry RoadmapInternal Data ReadinessExternal Data ReadinessPurpose of the Information Handover GuideTarget AudiencesOrganization and Scope of the Information Handover GuideOrganization of Part 1The Handover ProcessCapital Facility Life CyclePlanning and ProgrammingDesignConstructionProject Closeout / CommissioningCloseoutCommissioningOperations and MaintenanceDisposalIncreasing Information InterdependenceSteps in Establishing the Handover PlanFacility Life Cycle Information StrategyHandover RequirementsProject Information Handover PlanImplementationFacility Life Cycle Information StrategyContents of the Facility Life Cycle Information StrategyWhere to BeginDetermine Detailed Handover RequirementsThe Uses of Handover InformationCharacteristics of Information PackagesStatusTypeRetentionInformation Forms and FormatsOverviewProprietary FormatStandard FormatStructured DataUnstructured DataHard CopyConsiderations in Selecting Preferred Form and FormatCosts and Benefits of Information Forms and FormatsStructured vs. UnstructuredProprietary vs. StandardFormat SpecificationMetadataWhen to BeginThe Project Information Handover PlanOverviewDeveloping the Project Information Handover PlanFrom General to SpecificInformation QualityLogisticsRelationship to Facility Life Cycle Information StrategyHandover Plan ContentsInformation PackagesHandover MethodsResponsibilitiesTimingMethod of Transferring DataInformation Quality ManagementStoring and Preserving Handover InformationImplementing the Handover ProcessTechnical ImplementationStructured Data in Standard FormatTechnical SolutionsProprietary FormatsElectronic ImagesHardcopyProject ProceduresStaff TrainingCompliance ChecksContinuous ImprovementConclusions and RecommendationsAPPENDICESAPPENDIX A - Glossary8.2 APPENDIX B - Survey FormsAPPENDIX C - BibliographyAPPENDIX D - Links to information delivery specifications anNISTIR 7259 Capital Facilities Information Handover Guide, Part 1Project Leaders:Kristine K. Fallon Mark E. PalmerIn Cooperation with:FIATECH andUSPI-NLNISTIR 7259 Capital Facilities Information Handover Guide,Part 1Kristine K. FallonKristine Fallon Associates, Inc.Mark E. PalmerBuilding and Fire Research LaboratoryNIST January 2006U.S. DEPARTMENT OF COMMERCECarlos M. Gutierrez, SecretaryTECHNOLOGY ADMINISTRATIONMichelle O’Neill, Acting Under Secretary of Commerce for TechnologyNATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGYWilliam Jeffrey, DirectorAcknowledgements This document is the result of a number of organizations and individuals cooperating to improve the development, delivery and use of information for capital facilities projects. The following individuals contributed to this work: David Adam, BP Bob Batcheler, Newforma Ian Bishop, Foster Wheeler Robert Chapman, NIST Alan Doniger, POSC Paul van Exel, USPI-NL Andy Fuhrman, OSCRE Ian Glendinning, Intergraph Ric Jackson, FIATECH Judy Ludlow, Petro-Canada Dale Osmond, AMEC Americas Limited Onno Paap, Fluor Steve Pearson, Pearson-Harper Kent Reed, NIST Andries van Renssen, Shell Global Solutions International B.V. Mervyn Richards, MR1 Consulting Ltd. Dalip Sud, Shell Global Solutions International B.V. Tom Teague, ePlantData Hans Teijgeler Wolfgang Wilkes, Semaino Technologies GmbHTABLE OF CONTENTS EXECUTIVE SUMMARY 1 1 INTRODUCTION 3 1.1 Background 3 1.2 Business Case for Change 4 1.3 Realigning the Delivery Model 6 1.4 Accelerating Technical Progress 7 1.5 Capital Facilities Industry Roadmap 8 1.5.1 Internal Data Readiness 9 1.5.2 External Data Readiness 9 1.6 Purpose of the Information Handover Guide 9 1.7 Target Audiences 10 1.8 Organization and Scope of the Information Handover Guide 10 1.9 Organization of Part 1 11 2 THE HANDOVER PROCESS 12 2.1 Capital Facility Life Cycle 12 2.1.1 Planning and Programming 12 2.1.2 Design 12 2.1.3 Construction 12 2.1.4 Project Closeout / Commissioning 13 2.1.5 Operations and Maintenance 14 2.1.6 Disposal 15 2.1.7 Increasing Information Interdependence 15 2.2 Steps in Establishing the Handover Plan 15 2.2.1 Facility Life Cycle Information Strategy 16 2.2.2 Handover Requirements 16 2.2.3 Project Information Handover Plan 16 2.2.4 Implementation 16 3 FACILITY LIFE CYCLE INFORMATION STRATEGY 17 3.1 Contents of the Facility Life Cycle Information Strategy 17 3.2 Where to Begin 18 4 DETERMINE DETAILED HANDOVER REQUIREMENTS 20 4.1 The Uses of Handover Information 20 4.2 Characteristics of Information Packages 20 ii4.2.1 Status 20 4.2.2 Type 20 4.2.3 Retention 21 4.3 Information Forms and Formats 21 4.3.1 Overview 21 4.3.2 Proprietary Format 22 4.3.3 Standard Format 22 4.3.4 Structured Data 23 4.3.5 Unstructured Data 23 4.3.6 Hard Copy 23 4.3.7 Considerations in Selecting Preferred Form and Format 23 4.3.8 Costs and Benefits of Information Forms and Formats 24 4.3.9 Format Specification 25 4.4 Metadata 25 4.5 When to Begin 26 5 THE PROJECT INFORMATION HANDOVER PLAN 27 5.1 Overview 27 5.2 Developing the Project Information Handover Plan 27 5.2.1 From General to Specific 27 5.2.2 Information Quality 27 5.2.3 Logistics 28 5.3 Relationship to Facility Life Cycle Information Strategy 28 5.4 Handover Plan Contents 29 5.4.1 Information Packages 29 5.4.2 Handover Methods 29 5.4.3 Responsibilities 30 5.4.4 Timing 30 5.4.5 Method of Transferring Data 30 5.4.6 Information Quality Management 30 5.5 Storing and Preserving Handover Information 31 6 IMPLEMENTING THE HANDOVER PROCESS 32 6.1 Technical Implementation 32 6.1.1 Structured Data in Standard Format 32 6.1.2 Technical Solutions 32 6.1.3 Proprietary Formats 34 6.1.4 Electronic Images 34 6.1.5 Hardcopy 35 6.2 Project Procedures 35 6.3 Staff Training 35 6.4 Compliance Checks 35 6.5 Continuous Improvement 35 iii7 CONCLUSIONS AND RECOMMENDATIONS 36 8 APPENDICES 37 8.1 APPENDIX A - Glossary 37 8.2 APPENDIX B - Survey Forms 40 8.2 APPENDIX C - Bibliography 81 8.3 APPENDIX D - Links to information delivery specifications and standards 83 ivExecutive Summary All developed nations invest a substantial portion of their gross domestic product in capital facilities – their planning, design, construction, operation, maintenance, renovation and decommissioning. There is increasing pressure on the global capital