FIN 301: MP INTEGRATION
56 Cards in this Set
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Process Groups
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kind of work you do -
Initiate
Plan
Execute
Monitor and Control
Closing
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Knowledge Area
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Subject Matter
Integration
Scope
Time
Cost
Quality
Human Resource
Communicating
Risky
Problems
Scope
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Enterprise environmental factors
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anything you need to know about how your company does business - work authorization system determines how your company assigns work to people and ensures tasks are done properly
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Organizational process
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Organizational process
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Sponsor
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people paying for the project
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Customer
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person who uses the product of the project
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project charter
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sponsor is responsible for project charter
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project charter
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officially sanctions the project - can't begin
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project charter
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first process performed in a project
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project charter gives pm authority to do project work, assign work, spend money or use resources
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...
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facilitation techniquest
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brainstorming
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business case
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tells everyone why they should do project
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project charter
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only contains summary milestones
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agreements (contracts) and statement of work
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statement of work
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lists all of the deliverables
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enterprise environmental factors
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how your company does business - project management information system determines how work is assigned
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organizational process assets
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how your company normally runs businesses - lessons learned
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project management plan
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organize all information into one document
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project management plan is broken up into subsidiary plans - one for each of the other knowledge areas starting with scope - it is the core of integration management - its main tool for running a project
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...
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when encounter change, always consult project management plan
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project management information system is part of enterprise factors, - it defines how work is assigned to people
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project management plan includes baselines - snapshots of scope, schedule and budget
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what can be found in the project charter
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a. business case document - is one of the inputs to Develop Project Charter process
b. expert judgement - part of develop charter process -tools and techniquest - not part of charter itself
AUGTHORIZATION FOR PROJECT MANAGER - correct answer
Project management information system - ente…
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Direct and manage project work has five outputs
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1. deliverables
2. work performance data - reports that track as project is unfolding -
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3 components of direct and manage project work process
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1.use the plan to create deliverables
2. repair defects in deliverables
3. as project plan changes makes sure changes are reflected in deliverables
DO THE DELIVERABLES
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integrated Change Control
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part of monitor and control project work - where you fix any problems - once fixed go bacl to the direct and manage work process to put the approved changes in place
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change request - change control meeting - update project management plan
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change control board - group of people including stakeholders and sponsors
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After initial project schedule and budget the next thing is..
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Determine Communication requirements
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A detailed project schedule can be created only after creating the:
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Work Breakdown Structure (is an input to another process)
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The person who should be in control of the project during project planning is
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Project Manager
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Which of the following is NOT an input to the initiating process group?
A: Company process
B: Company culture
C: Historical WBss
D: Project scope statement
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Answer:
D: Project Scope - A-C are environmental and organizational assets
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The project sponsor has just signed the project charter. What is next thing you do?
A: Begin to complete work packages
B: Verify Scope
C: Start integrated change control
D. Start to create management plan
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D; create management plan - is answer
-Project Charter is created in initiating -so closest is
D,
A Begin to complete work packages - is done during project executing
B Scope and integrated change control is in monitoring and controlling
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Inputs of Project Charter
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1.Project Statement of Work
2.Business Case
3.Agreements
4.Enterprise Environmental Factors
Organizational Process Assets
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Tools of Project Charter
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Expert Judgment
Whenever the PM does not have sufficient expertise
Provided by SMEs (e.g. stakeholders, professional associations, industry groups, consultants, etc.)
Facilitation Techniques
Have broad application within project management processes and guide the charter developme…
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Output: Project Charter
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The project charter lays out the business needs, current understanding of what the customer is requesting, and the new product, service, or outcome. It will highlight:
Project purpose or justification
Measurable project objectives and related success criteria
High-level requirements
…
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Project Management Plan
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What it is
The key overall plan for the entire project detailing how the project will be executed, monitored and controlled, and closed.
Where it occurs: Planning Process Group
Why it is important
Provides details on how the scope, schedule, and cost baselines will be established …
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Project Management Plan Tools
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Project Charter
Should, at a minimum, define the high-level boundaries of the project
Used by the PM as the starting point for the initial planning
Outputs from Other Processes
Integrated to create the project management plan
Any baselines and subsidiary plans that are an output f…
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Direct Management Plan (Tools)
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Expert Judgment
Utilized to:
Tailor the process to meet project needs
Develop technical and management details to be included in the project management plan
Determine resources and skill levels needed to perform project work
Define level of configuration management to apply on the pr…
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Project Management Plan Output
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The goal of the project management plan is to consolidate and integrate all of the subsidiary management plans from the previous planning processes. Details of the project management plan include, but are not limited to:
The life cycle for each process that makes up the project
Details…
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Direct and Manage WOrk happen ins which phase
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Executing
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Direct and Manage Work (inputs)
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Project Management Plan
Contains subsidiary plans concerning all aspects of the project
Approved Change Requests
Include those requests reviewed and approved for implementation by the change control board
Examples: Corrective action, preventative action, defect repair
Enterpris…
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Direct and manage work tools
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Expert Judgment
Utilized to assess the inputs needed to direct and manage execution of the project management plan
Applied to all technical and management details during the process and provided by the PM and the project management team using specialized knowledge or training
Project…
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Direct and manage work (output)
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Deliverables are approved, unique, and verifiable products or results of the work performed in your project.
Work Performance Information is the information collected throughout the project’s life cycle such as:
Deliverable status
Schedule progress
Costs incurred
Change Requests can …
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monitor and control
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happens in monitor and control phase
What it is
Tracking, reviewing, and regulating project progress against the
project objectives
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Monitor and control inputs
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Project Management Plan
Schedule Forecast
Derived from progress against the schedule baseline and computed time estimate to complete (ETC)
Typically in schedule variance (SV) and schedule performance index (SPI)
Cost Forecast
Derived from progress against the cost baseline and co…
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Monitor and Control (Tools)
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Expert Judgment seeks to consult with personnel with specialized knowledge of the industry and/or sector.
Product Analysis allows you to translate high-level product descriptions into tangible deliverables.
Alternatives Generation is a means to ensure you have exhausted all plausible ap…
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Monitor and control (output)
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Change Requests
Changes needed based on the comparison of planned results to actual results
Changes meeting the project's change control criteria should go through the integrated change control process (i.e., corrective action, preventive action, defect repair)
Work Performance Repor…
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Integrated Change Control VERY IMPORTANT (occurs in monitoring nad controlling
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What it is
Reviewing and approving change requests, and managing the implementation of all changes approved.
Where it occurs: Monitoring and Controlling Process Group
Why it is important
When a change occurs in one area, it is evaluated for its impact across the entire project (im…
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Integrated Change Control (happens imontoring and controlling)
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Project Management Plan
Changes are documented and updated within the project management plan as part of the change and configuration management processes
Work Performance Reports
Work performance reports of particular interest to the Perform Integrated Change Control process include…
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Integrated Change Control Tools
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Expert Judgment
Meetings
Change Control Tools
Tools, manual or automated, are used to manage the change requests and the resulting decisions
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Integrated Change Control (Outputs)
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Approved Change Requests
Change requests processed and approved by the change control board will be implemented through the Direct and Manage Project Work process
All change requests are documented in the change log as part of project documents updates
Change Log
A change during a p…
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Close Project happens in the close process group
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...
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Close Process Group
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Inputs
1.Project Management Plan
2.Accepted Deliverables
3.Organizational Process Assets
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Close Project or Phase Tools and Techniques
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1.Expert Judgment
2.Analytical Techniques
3.Meetings
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Close project or phase output
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1.Final Product, Service, or Result Transition
2.Organizational Process Assets Updates
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FIN 301: MP INTEGRATION