Major topic codesBaumgartner and McCarthy 3/27/2003 Encyclopedia of Associations Codebook When coding entries from the Encyclopedia of Associations use all the information available: section of the Encyclopedia, organization name, keyword, textual description, committee information, former names, publications, etc. When coding an entry, coders should first read the entry all the way through. After the entry has been read you should begin coding the entry in the order the fields are presented on the coding form. Unless otherwise noted, if information is not provided for a field leave that field blank. This database is designed to replicate the information contained in the printed version of the Encyclopedia of Associations. If at any point there is a discrepancy between the printed version of the Encyclopedia and the electronic CD version, enter the values included in the paper copy. ID: A unique number automatically assigned to each record in the Microsoft Access database. The coder need do nothing with this field. Encyclopedia_edition: Records the edition of the Encyclopedia in which an entry was located, a number between 1 and 38. Subject: A text variable indicating the subject category under which the Encyclopedia classifies an organization. This is also called the section name and information is contained in the header of each page of the Encyclopedia. Each edition of the Encyclopedia has between 18 and 20 sections (e.g. athletic and sports organizations; religious organizations, social welfare organizations, etc.). Name: A text variable that records the actual name of the organization. The formal name is given; “The” and “Inc.” are omitted in most listings unless they are an integral part of the acronym used by the association. Record the name in full. Acronym: Records the actual association acronym, if provided. The acronym indicates the short form or abbreviation of the organizations name, usually composed of the initial letter or syllable of each word in it. Acronyms should be entered exactly as they appear in the Encyclopedia (usually that means with each letter capitalized). Keyword: These are subject terms assigned to each association by the editors of the Encyclopedia. The keyword can be found in one of three places. In all cases it will be bolded. First, organizations may be arranged within subject keyword sections. Second, the keyword may be a part of the name, in which case the keyword will be bolded (e.g. COASTAL CONSERVATION ASSOCIATION, CONSERVATION TREATY SUPPORT FUND). Third, the keyword may follow the name in the Encyclopedia entry and be bolded and contained within parentheses (e.g. CYCAD SOCIETY (conservation)). 1Baumgartner and McCarthy 3/27/2003 Encyclopedia_ entry_number: The Encyclopedia of Associations editor assigns a number for each entry in a volume. This variable records that number, which is found at the beginning of an entry. When no entry number is provided: (editions 1-(7 or 8) Record the page number, dash (-), and the position of the entry on the page, beginning with the first full entry. For example, the fourth full entry on page 2009 would receive the code 2009-4. City: A text variable the records the mailing address city name. If this information is missing, leave blank. State: A text variable the records the mailing address state. If this information is missing, leave blank. Zip: A numerical variable that records the mailing address zip code. If this information is missing, leave blank. Country: A text variable the records the mailing address country. Founded: Records the four-digit year in which the organization was formed (e.g. 1985). If the group has changed its name, the founding date is for the earliest name by which it was known. If, however, the group was formed by a merger or supersedes another group, the founding date refers to the year in which this action took place. Members: Records the actual number of members reported. This figure represents individuals, firms, institutions, and other associations, or a combination of these categories. Leave blank if missing. Staff: Records the actual number of staff reported. Budget: Records the actual budget reported, DO NOT use commas or dollar signs (e.g. a budget of $50,000 would be recorded as 50000). 25000 = $25,000 or less Regional_groups: Records the actual number of affiliated regional chapters, associations, clubs, councils or posts reported by the organization. National groups: Do not record this information if it is reported. State_groups: Records the actual number of state chapters, associations, clubs, councils and posts reported by the organization. Local_groups: Records the actual number of local chapters, associations, clubs, councils and posts reported by the organization. 2Baumgartner and McCarthy 3/27/2003 Functional_divisions: Records the actual number of internal divisions reported by the organization. To be counted as a functional division it must follow one of the bolded designations listed below. If more than one type of internal division are reported record the total number of distinct divisions reported. Examples of functional divisions include: 1) Committees, sub-committees 2) sections 3) departments 4) task forces 5) divisions 6) boards 7) councils 8) commissions 9) working groups 10) programs or projects (if they are bolded) Examples that should NOT be coded as functional divisions include: 1) speakers bureau 2) library 3Baumgartner and McCarthy 3/27/2003 Which of the following membership types does this organization include? The non-membership and don’t know categories are mutually exclusive. If you choose to click either of these variables you may not click any other variable in this section. You may, however, code an organization as having both individual and organizational members if there is evidence to indicate that is so. If you know that some of the members are individuals (or organizations) but are unsure who the remaining members are, code the entry as including the type of members you know are present. A code of individual members does not preclude the possibility of organizational members as well. Non-membership: A dichotomous variable that indicates whether or not the organization has members. 0 organization includes membership 1