MANA 2302 1st EditionExam # 2 Study Guide Lectures: 13 - 22Week 5 (September 24th – October 1st )Oral PresentationsFor direct-plan presentations, you should make sure…- Main point is right up front.Your opening…- Should lead into the body of your presentation by previewing your contentYour conclusion…- Summarize the main points of your presentationMemorizing the first or last section of a presentation is often- EffectiveThe first 90 seconds of a presentation are critical because- The audience is looking for clues about you and your topic in youro Postureo Gestureso Voice qualitiesWhen choosing an organizational plan…- You must make sure the audience knows from the beginning where you are going and are able to follow you easily through the presentation.Including video in a presentation is a good way to…- Engage the audience- Illustrate a point- Make an emotional appealAs a speaker you can…- Emphasize important points with periodic pausesUnless your presentation is complex or informal…- Save any questions and answer period until the endMultiple Choice Chapter 111. Which of the following are typical types of most business presentations?- Explaining, Motivating, Reporting, Persuading2. A presentation in which sales representatives receive up-to-date information on new products has the purpose of- Reporting3. When you plan an oral presentation you should do all of the following- Understand you audience needs and knowledge, define your purpose, decide on the timing, and decide on the delivery method.4. When planning the opening of your presentation your aim is to do all of the following- Capture audience interest, Build rapport with your listeners, Make a good first impression, Introduce the topic.5. A presentation that first mentions unsafe working conditions and how unsafe conditionscontribute to- High employee turnover, followed by suggested remedies, follows the cause/effect/solution6. When you know that a proposal you’re presenting has several negative aspects- Should wait to discuss these points if questions about them arise.7. All of the following will help achieve coherence in a team presentation* using a presentation template so visual aids look consistent.* deciding beforehand on the best tone, format, and organization.* deciding in advance how to refer to your visual aids as charts, slides, or overheads, or with some other word.* planning how the team will handle questions from the audience.8. All of the following will help achieve coherence in a team presentation - Deciding tone, format, organization and visuals - What to wear, how to handle questions, transitions - One person proof read it9. When rehearsing a team presentation, you should - Practice with visuals as if you were doing it for real - Coordinate introductions, transitions and positioning - Discuss how to handle questions 10. The goal of using visual aids is to- Help the audience follow the presentation and stay interested11. What guideline should you follow when preparing handouts for an audience?- Provided space for note taking - Content and purpose of your handout determine when it should be distributed 12. While rehearsing your presentation, practice - Your tone- Clarity- Hand gestures - Focus - How you look when presenting to audience 13. One reason to know your presentation well before you face the audience is so that you can- So you can build extemporaneous and rapport 14. A good way to minimize your anxiety about giving a presentation is to- Practice- Develop a positive attitude - Concentrate on friendly faces 15. Online presentations may be challenging in what ways?- People may lose attention quicker- Technological failures SummaryPlan a presentation.To plan a presentation, determine the purpose, analyze the audience, and plan the deliverymethod. Most business presentations are impromptu and extemporaneous rather than scripted or memorized.Organize a presentation.Organizing the presentation requires developing an effective opening, developing each point logically in the middle, and closing on a strong, confident note. Use your opening remarks to capture the interest of your audience and build rapport. In the body, choose a logical sequence and deal effectively with any negative information. At the end, sum- marize your main points and outline the next steps. At any point in your presentation, you may use humor if it is appropriate to the situation.Plan a team and online presentation.When making a team presentation, allow enough time to prepare, assign responsibili- ties,and rehearse sufficiently to ensure that the overall presentation has coherence and unity.When giving an online presentation, keep the audience engaged, be proficient with the technology, and have a backup plan in case the technology fails.Develop effective visual support.Visuals complement your presentation and help the audience understand your mes- sage. When creating presentation slides, present your main points clearly, make your presentation easy to follow, choose an attractive design, replace text with graphics and numbers with charts, and write simply and clearly. Practice using your visuals until you can deliver your presentation seamlessly.Videos and handouts also can complement your presentation. Use these supple- ments to further enhance your oral delivery.Practice and deliver a presentation.Practice your presentation as much as necessary. Use an extemporaneous delivery style—an enhanced conversational tone. Use appropriate hand and arm gestures, but avoid annoying and distracting mannerisms and gestures.When delivering your presentation, dress appropriately, speak in a clear and confident manner, and maintain eye contact with the audience. If needed, follow the recommend- edtechniques for dealing with speech anxiety. Plan answers to possible questions, and determine beforehand when you will take questions.Week 6 (October 3rd – October 6th )Revising your Writing When you write to someone higher in your organization…- You usually present your main idea in the first paragraph.When communicating with subordinates…- You should encourage collaboration and corporate ownership of your proposalYou should criticize the action, not the person…- When writing a message to say something negative to a subordinate.If your reader is likely to reject the proposal…- Provide external evidence and several examples to support your