Advanced Civil SchoolingFY08 SOP(01 October 2007)Department and discipline to which admittedProcedures and Guidelines for Negotiating Informal Written AgreementsTO MILITARY STUDENTS IN ACS13. Doctorate (Ph.D.) Degree Time Limits and AER ProcessingThis information is in addition to those items listed in “Changes to Academic Program of Study.”Advanced Civil SchoolingFY08 SOP(01 October 2007)Table of Contents1. References2. Background3. Guidance for Filling ACS Quotas4. Eligibility Criteria and Requirements for ACS5. ACS Nomination Process- Information Packet for Nominees6. ACS Nomination Packet- Request for Waivers7. Active Duty Service Obligation and Recoupment8. ACS In-processing and Student Reports- Welcome Letter- DA Form 2125, Report to Training Agency- ROTC or USAREC Duty memorandum requirement- DA Form 1059-1, Academic Evaluation Reports (AER)9. Tuition and Fees- Policy for Negotiating Reduced Tuition Agreements- Policy on Paying Tuition “Out of Pocket”- States Granting Resident Tuition Rates to ACS Students10. Changes to Program of Academic Study11. Temporary Duty (TDY) and Permissive TDY12. Utilization Tour and Deferrals13. Ph.D. Degree Time Limit and AER Processing14. Recommended Thesis/Dissertation Topics and Publication15. Expanded Graduate School Program (EGSP)21. References1. AR 621-1, Training of Military Personnel at Civilian Institutions2. AR 350-100, Officer Active Duty Service Obligations3. AR 621-7, Army Fellowships and Scholarships4. AR 621-108, Military Personnel Requirements for Civilian Education5 AR 621-5, Army Continuing Education System6. AR 623-3, Evaluation Reporting System7. DA PAM 623-3, Evaluation Reporting System8. DOD Directive 1322.10 Policy on Graduate Education for Military Officers9. DOD Directive 1322.6, Fellowships, Scholarships, and Grants for Members of the Armed Forces 10. ACS web page: https://www.hrc.army.mil/site/protect/Active/opfamacs/ACS00.htm 32. ACS BackgroundThe ACS Section facilitates the education of approximately 1600 ACS students, Scholarsand Fellows in any given school year. Students participate in the following programs through theACS section:Advanced Civil Schooling (ACS)Expanded Graduate School Program (EGSP)Degree Completion Program (DCP)Cooperative Degree Program (CDP)Scholarships/Fellowships (Non-MEL Producing)Training with Industry (TWI)Although the ACS Section hosts the programs stated above there are actually several keyplayers (Training Agencies) involved in the assignment process: Assignment Officers (AOs),USMA, the USA Student Detachment (USASD) and finally the ACS Section. This SOP coversACS/EGSP candidates, for DCP, CDP, Scholarship/Fellowship, and TWI information and pointsof contact please reference the ACS web page. Standard ACS FlowThe ACS Section is responsible for securing and distributing the Army ACS budget.Budget and manning requirements allow approximately 412 ACS students (375 in FY08) and upto 600 EGSP students (238 in FY08) to enter our programs yearly. Based on budget, career fielddesignation needs and historical data, the ACS Chief develops yearly allocations for USMA,Functional Areas and Assignment Divisions, EGSP allocations are set, ramping up from 200 inFY06 to 600 in FY14. These allocations are approved by the Director, Officer PersonnelManagement Directorate (OPMD), and are normally released in July or August for the upcomingFiscal Year (FY). Once allocations are released, it is then the responsibility of the training agencies (SeeSection 5) to select the ACS and EGSP candidates for their designated openings, note themajority of EGSP officers will already have been selected in previous FYs by their commanders.Training agencies recommend ACS and EGSP candidates to the Chief of Development Branch,Leader Development Division (LDD), Human Resources Command (HRC) for final approval.Simultaneously, the officers will apply to the desired civilian institutions, unless otherwisedirected by HRC, note HRC year of execution EGSP allocations focus on a few specificuniversities. After the officers have been accepted by a university and approved by theDevelopment Branch Chief, the officers’ AO will request an RFO through the appropriate PSB(Please note that ACS does not have a PSB and can not generate an RFO). Students will proceed to their university with a report date of ten days prior to registrationor the beginning of class, whichever is earlier. Upon arrival students will in-process through theUSASD, Fort Jackson, South Carolina. The student detachment will handle all of the students’administrative support while in school. Students will submit progress reports (DA 2125) and ROTC/USAREC training memothrough Mrs. Michelle Carr, HRC ACS Technician or Mrs. Yvette Evans, HRC EGSPTechnician. Students should courtesy copy a DA 2125 to their appropriate training agency to4ensure they are kept abreast of the student’s progress. Thesis title and a one paragraph summarywill be listed in the remarks column on the final DA 2125. Do not e-mail DA 2125s andROTC/USAREC training memos, the ACS office will only accept hard copies via regularmail. Any funding issues will be routed through the ACS Budget Section. Mr. Steve Zamperiniis responsible for A-T (AFIT-Tulane) and Mrs. Doris Dabney U-Z (University of Akron-Yale),and Mrs. Yvette Evans for EGSP. Please understand that students are funded for the programthat was agreed upon between the student, the training agency and Development Branch Chief.Regulation and budget requirements do not facilitate special requests or additional funding forselect officers. Changes to completion date or degree scheme must first be approved in writingby training agency, branch and Chief, Civilian Education IAW Section 10.Upon completion of degree requirements students will submit three Academic EvaluationReports (DA Form 1059-1), one original with two copies, and two official degree awardingtranscripts through Mrs. Michelle Carr, HRC ACS Technician or Mrs. Yvette Evans, HRC EGSPTechnician. IAW DOD Directive 1322.10, every ACS quota is associated with an initialutilization tour. Army Educational Requirement System (AERS) accounts for validated fullyfunded graduate positions and is monitored by the AERS Program Manager, Mr. Leo Leal.Officers receiving ACS/EGSP funds are