MANA 3320 1st Edition Lecture 7 Outline of Last Lecture I Code of Federal Regulations II Quid Pro Quo harassment III 7 Major Landmark Cases Outline of Current Lecture I Job Analysis II Job Requirements III Seven Methods used to collect Job Analysis Data IV Four Key Elements of a Job Description V Job Design VI Four Flexible Work Schedules Current Lecture CH 4 Job Analysis and Job Design Job Analysis o The systematic process of collecting information about all of the parameters of a job its basic responsibilities the behaviors the skills and the physical and mental requirements of the people who do it o A job analysis should also outline the tools needed to do the job the environment and times at which it needs to be done with whom it needs to be done and the outcome or performance level it should produce HRM functions affected a job analysis o Job analysis Job description job specification 1 Strategic HR planning 2 Workflow analysis and job design 3 Recruitment and Selection 4 Training and Development 5 Performance appraisal process 6 Compensation management These notes represent a detailed interpretation of the professor s lecture GradeBuddy is best used as a supplement to your own notes not as a substitute Job requirements o Job description o Statement of the needed knowledge skills and abilities KSAs of the person who is to perform the job 7 Methods Used to Collect Job Analysis Data o o 1 The functional job analysis FJA Oldest method quantitative approach with a number value people data and things analysis with points adding up to 100 2 ONET DOT o o o Statement of the tasks duties and responsibilities TDRs of a job to be performed Job specification 7 Legal compliance Database with over 15 000 titles job descriptions 3 The position analysis questionnaire system PAQ 194 different tasks used in the American marketplace Writes job descriptions on a 5 point scale from each of the 194 tasks 4 The critical incident method Only used for management jobs The rest of the methods are used for any job 5 A task inventory analysis Newest method created by the US Air force Involves a questionnaire that is tailor made for each business using it o 6 A competency based job analysis o 7 HRIS System Human resource information systems Custom designed internal software program used to analyze jobs 4 Key elements of a job description o 1 Job title o o 2 Job identification Distinguishes job from all other jobs Should include job location such as department and who they report to Should include when the job description was written 3 Essential functions job duties o Indicate responsibilities entailed and results to be accomplished 4 Job specifications Skills required to perform the job and physical demands of the job Minimum KSAs Job Design Enlargement Rotation and Enrichment o Job enlargement o o The process of adding a greater variety of tasks to a job Job rotation Indicates job duties and organizational level A process whereby employees rotate in and out of different jobs Job enrichment Enhancing a job by adding more meaningful tasks and duties to make the work more rewarding or satisfying Vertical enhancement 4 Flexible work schedules o 1 Flextime o 2 Compressed workweek o Working hours that permit employees the option of choosing daily starting and quitting times provided that they work a set number of hours per day or week Shortening the number of days in the workweek by lengthening the number of hours worked per day 3 Job sharing o The arrangement whereby two part time employees perform a job that otherwise would be held by one full time employee 4 Telecommuting The use of personal computers networks and other communications technology such as fax machines to do work in the home that is traditionally done in the workplace