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MIT 16 01 - Study Guide

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Style Guide for 16.62X Experimental Projects Massachusetts Institute of Technology Department of Aeronautics and Astronautics Spring 2003 Daniel R. Craig Jennifer C. Pixley This document offers guidelines for writing, formatting, and citing sources for deliverables required in 16.62X experimental projects lab. Students in other courses may use it as their professors direct. It covers key points. Executive Summary (Required in the 16.621 design proposal) The executive summary contains the key points of a document. It is written for a non-expert reader(s) and thus uses more general language than found in the main body of the document. It should be double-spaced on a separate page that usually precedes the table of contents. An executive summary is generally no more than one page long although longer proposals or reports may require longer executive summaries.2 An executive summary is a very compressed version of the entire proposal or report. It could be read in place of the proposal or report by a general reader who wanted to understand the project but didn’t have time to read the detailed version. Thus, an executive summary covers the significance of the work; summarizes the background and previous work in this area; describes the immediate project; may sketch out the experimental design; may summarize methods and materials; and ends with conclusions and discussions. <or> Informative Abstract (Required in the 16.622 final report) An informative abstract is single-spaced and 100-250 words. It includes the following information: project, method, results, and conclusions. It does NOT include citations, acronyms, equations, abbreviations, background or discussions of future research. It stands alone; a reader should be able to grasp the key results of the entire project from reading the abstract. Abstracts are written for an expert audience; thus they use more technical language. Abstracts are placed at the beginning of a document. Sometimes they precede the table of contents; at other times, they are placed just before the main text.3Table of Contents 1.0 DOCUMENT STRUCTURE............................................................................... 6 1.1 COVER SHEET ...................................................................................................... 6 1.2 SECTIONS AND SUBSECTIONS............................................................................... 6 1.3 PAGE NUMBERS ................................................................................................... 7 1.4 TABLE OF CONTENTS; LIST OF TABLES AND FIGURES........................................... 7 1.5 SPACING AND FONTS............................................................................................ 7 1.6 ACRONYMS.......................................................................................................... 7 1.7 TABLES AND FIGURES.......................................................................................... 8 1.8 EQUATIONS.......................................................................................................... 9 2.0 CITATION STYLES.......................................................................................... 10 2.1 AIAA VS. OTHER STYLES.................................................................................. 10 2.2 TYPES OF SOURCES............................................................................................ 10 2.2.1 Websites .................................................................................................... 11 2.2.2 Presented vs. Published Papers................................................................ 11 2.2.3 Non-retrievable Sources ........................................................................... 11 2.2.4 Unpublished Material............................................................................... 11 3.0 GRAMMAR, PUNCTUATION, SPELLING, STYLE, AND TONE ............ 12 4.0 CONVENTIONS FOR USING NUMBERS..................................................... 12 5.0 LIST OF REFERENCES................................................................................... 13 APPENDIX (OR APPENDICES) – PARTS LISTS, COUHES, ET AL ................... 144List of Figures Figure 1: Cover Sheet Format............................................................................................. 6 Figure 2: Schematic of Experimental Setup ....................................................................... 85List of Tables Table 1: Test Matrix with two independent variables ........................................................ 91.0 Document Structure 1.1 Cover Sheet Reports and proposals have cover sheets. For example, all 16.62x submissions should have a coversheets like the one illustrated in Figure 1. <Title><Paper Type, i.e."Final Proposal">16.xxxAuthor(s): <Your Name(s)>Advisor: <Name> Partner:<Name>Date: <Date Submitted> Figure 1: Cover Sheet Format 1.2 Sections and Subsections Technical documents have sections and subsections to organize information. Give each section or subsection a brief, informative heading, and use a modest emphasis technique (underlining, italics, bolding or slightly larger font size) to help the reader locate the section. 671.3 Page Numbers Technical documents have page numbers as navigational devices. PowerPoint slides have numbers. It doesn’t matter so much where you put them, but they must be there. 1.4 Table of Contents; List of Tables and Figures Professional documents longer than 5 pages usually have a Table of Contents that allows a reader to find sections easily. In addition, professional documents also list tables and figures separately from the Table of Contents so that readers may have independent access to those graphics. Please see the Table of Contents and the Lists of Tables and Figures in this guide for an example. 1.5 Spacing and Fonts Technical reports and proposals are usually double spaced or space-and-a-half with conventional margins. There are two styles re: indentation and spacing. If you indent your paragraphs, you do not have to put space between them or between the first paragraph and the heading. If you do not indent your paragraphs, then the convention is to put space between them and between the first line and the heading. Technical documents generally are in a conventional font and use 12 pt font size. Sometimes a smaller font is acceptable but never smaller


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MIT 16 01 - Study Guide

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