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Slide 1Chapter Thirteen Output Design & PrototypingOutput Design – Concepts and GuidelinesInternal OutputsDetailed ReportSummary ReportException ReportExternal OutputsExternal DocumentTurnaround DocumentOutput Implementation MethodsSlide 12Chart TypesChart Types (concluded)How to Design and Prototype OutputsPrinter Spacing ChartOutput DesignCASE Tool for Output DesignReport Writer ToolReport Writer Tool (continued)Output Design GuidelinesOutput Design ProcessA Logical Data Structure for Output RequirementsTabular Report Design PrinciplesSlide 25Tabular Report Design Principles (concluded)Screen Output Design PrinciplesScreen Output Design Principles (concluded)More Notes on OutputsCustomizing OutputsReport CustomizationTabular Report PrototypeGraphical Report PrototypeSingle Record Output PrototypeWeb Database Output PrototypeWindows/Web Media Player Output PrototypeIrwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th Edition13C H A P T E ROUTPUT DESIGN AND PROTOTYPINGIrwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionChapter Thirteen Output Design & Prototyping•Differentiate between detailed, summary, and exception reports.•Identify several output implementation methods.•Distinguish among area, bar, column, pie, line, radar, donut, and scatter charts and their uses.•Describe several general principles that are important to output design.•Design and prototype computer outputs.Irwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionOutput Design – Concepts and Guidelines•Outputs: the most visible component of a working information system.–basis for final assessment of the system’s value.•Need here to decide on how to physically design the outputs.•Many different kinds and methods of delivery–printer, screen, email, hyperlinks, microfiche, multimedia, point-of-sale terminals, etc. (See book)•Will look at output distribution and audience and the implementation methods of outputs.Irwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionInternal Outputs•Internal outputs are intended for the internal system owners and system users within an organization.–Detailed reports present information with little or no filtering.•e.g. detailed listing of inventory items; sales by salesperson…–Summary reports categorize information for managers who do not want to wade through details.•Increasingly presented inn graphical formats using charts.•Sales ‘by department’ ‘by store.’–Exception reports filter detailed information before presenting it. •Error reports; items not meeting the norms… delinquent accounts.Irwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionDetailed ReportIrwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionSummary ReportIrwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionException ReportIrwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionExternal Outputs•External outputs leave an organization.–Intended for customers, suppliers, partners, or regulatory agencies.•e.g., invoices, paychecks, course schedules, airline tickets…–Turnaround documents are external outputs that eventually re-enter the system as inputs•Most “bills” and invoices include a stub to be returned by the customer with payment.Irwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionExternal DocumentIrwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionTurnaround DocumentIrwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionOutput Implementation Methods•Printed output–Tabular output presents information in columns.•Most programs produce these.•Detailed, Summary, and Exception Reports.–Zoned output places text and numbers into designated “areas”•Contains areas for customer and/or order data.–Cheapest and most common medium of output•pre-printed forms; common stock.•Screen output–Graphic output is the use of pictorial charts to convey information in ways that demonstrate trends and relationships that cannot be easily seen in tabular formats.•Point-of-sale terminals–Classic example: the ATM; Walmart, Home Depot with bar codes–All these outputs must be designed.Irwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionOutput Implementation Methods•Multimedia–Formats – other than traditional numbers, codes, words.–Usually includes sounds, pictures, and animation–Usually a contemporary extension to the screen.–Not dependent on screen display technology.•E-mail–Usually get e-mail confirmations on orders.–Registrations and confirmations; hotels; airfares.•Hyperlinks–Most outputs are web-enabled (allows embedded links) –Most companies have invested in web-based internal report systems that consolidate weeks, months, and years of traditional internal reports into an organized database from which reports can be recalled and displayed or printed. –Much existing information reformatted for browsers.•Microfilm–Or microfiche – can store hundreds of pages of documents on a single microfilm sheet.Irwin/McGraw-HillCopyright © 2000 The McGraw-Hill Companies. All Rights reservedWhitten Bentley DittmanSYSTEMS ANALYSIS AND DESIGN METHODS 5th EditionChart TypesSample Line Chart Area Chart Bar Chart Column Chart for summarizing and showing the change in data over Selection Criteria Line


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UNF CIS 4328 - Output Design and Prototyping

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