Lecture Nos. 3 and 4, Word for Windows1. GeneralA. PurposeB. TopicsC. Useful Keyboard/Mouse Strokes2. Wizards3. Find and Replace4. ViewsA. GeneralB. Outline View5. Toolbars...6. Headers and Footers7. Autotext8. Field...9. Symbol10. Footnote11. Index and Tables...12. Picture13. ObjectA. GeneralB. Objects That Can Be InsertedC. EquationD. GraphE. Organization ChartF. WordArt14. Borders and Shading15. Spelling...16. Thesaurus...17. Macro...18. Customize...19. Options...20. TableA. GeneralB. Insert Table...C. Insert CellsD. Cell Height and Width and General Formatting21. WindowLecture Nos. 3 and 4, Word for Windows1. GeneralA. Purpose- The purpose of the Word lectures is to explore advanced features in Word that will facilitate the creation of a Senior Project Document and by implication a professional document. It is assumed from the previous Windows lectures that the student: knows how to use Windows such as running programs and file management and secondly, from the study of WordPad and Paint, the student is familiar with standard application operations such as creating, saving, opening and printing files. - Before commencing to specific topics a general overview of the menu bar, standard toolbar, formatting toolbar, view button (3 icons at lower left) and status bar (bottom row) is in order. Also a quick New, Save, Open should be done to confirm these skills. B. Topics- The topics of particular interest in the order in which they appear in the menus are: - Under File- Wizards- Under Edit- Find and Replace- Under View- Normal- Outline- Page Layout- Toolbars- Header and Footer- Under Insert- Autotext- Field- Symbol- Footnote- Index and Table- Picture- Object- Under Format- Borders and Shading- Under ToolsLecture Nos. 3 and 4, Word for Windows, Page No. 2- Spelling and Thesaurus- Word Count- Macro- Customize- Options- Under Table- Insert Table- Delete Cells- Cell Height and Width- Under Window- Arrange all- SplitC. Useful Keyboard/Mouse Strokes- Alt-F4 or clicking in the x in the upper left hand corner will close an application.- Alt-Tab will toggle between open applications.- Ctrl-F6 will toggle between open Word files.- Ctrl-Home will go to the beginning of a document.- Ctrl-End will go to the end of a document.- Ctrl_PgUp/Pg/Dn- Move: light up the material to be moved, move the cursor so that it becomes and arrow, drag (left mouse) to the new location.- Copy: same as move only hold down the Ctrl key.- Ctrl-A or Ctrl-5 (5 on the keyboard only): Select the entire document.- F5 is the “go to” key. Useful for going directly to page 78. Also brings up Find and Replace.- F4 clears the buffer or repeats the previous edit. Useful for repetitious work.- With the advent of very fast computers, it can be difficult to use the mouse to select multiple pages. Use the Shift key in conjunction with the normal navigation keys such as space, tab, page down and so forth.2. Wizards- A Wizard is a Word function that asks questions which you answer and automatically lays out and formats the type of document that you have chosen.- Typical Wizards include: Letters, memos, awards and resumes.- To start a Wizard: File>New, select the Wizard you want, answer the questions.- See the Sample award.3. Find and Replace- To Access: Edit>Find or Edit>Replace or the F5 key.- This command is intended to find text. Perhaps you are editing a large document and wish to go to a specific location, perhaps a passage that involves the “design of Revised 6/04 fjLecture Nos. 3 and 4, Word for Windows, Page No. 3activated sludge units”. Entering this phrase in the “Find What” column will take you right there. If there are multiple occurrences, Word will find them all. - The Find command can also be used as placeholder. For example, assume that you want to insert graphics in a document but will do so at the end of the project. You might type “Figure No.1, Anaerobic Digester **”. The key here is the insertion of the unique and arbitrary character combination “**”; if you wish to find all your figures latter on, perform a Find operation for the double asterisk, **.- The Replace command does the same thing as Find but allows you to substitute what has been found. For example, perhaps you are a member of PIGs, People Into Guns, but do not wish to write out the long version each time. You could type the acronym, (as Nicholas Cage said in the Kiss of Death: “Everyone needs a good acronym”.) PIGsand latter do a Find and Replace to change it to the full-blown version.4. ViewsA. General- To access: View>Normal or View>Outline or View>Page Layout- All these views can be toggled with the icons in the lower right corner, collectively know as the View box.- Normal View: Leftmost icon with the lines going the width of the page. Uses much of the screen and is fast and is a good way to work on a smaller monitor such as 14” or 15”. Does not show graphics, page margins --- anything to speed things up. This view was very important when computers were slow and monitors were small and has passed its prime.- Web Layout View will be discussed in the HTML section- Print Layout: Middle icon. Shows what the document will really look like and is whereyou want to be the majority of the time. If you have a slow machine and/or a small monitor, use the Normal view. In any case, use the Print Layout as a last inspection of your document before you print it. It is cheaper to inspect a report on the monitor thanto print it repeatedly. If the document does not look quite right, try Page Layout whichshows the correct number of columns, headers and footers and so on which the Normal view does not.- Outline: Is an extremely efficient way to organize your project and move large chunks of texts around, for example rearranging chapters. The Outline view would be used periodically. Outline is the rightmost icon at the bottom. Another take is to START a writing project in outline view and fill it in as you go along.B. Outline View- A Power User seems a pompous term. A Power User is not necessarily someone who is 50 years old and has been using Windows for 10 years. A Power User is someone is learns and maximizes the kinds of things that they do routinely and the Outline View isa case in point. Part of being a Power User is also not to pay too much attention to thecommands and features that you seldom if ever use. It is the purpose of this course to teach, facilitate and encourage the use of features that expressly relevant to engineers