Chapter 3: The Project Management Process Groups: A Case StudyToday’s ScheduleLearning ObjectivesProject Management Process GroupsLevel of Activity and Overlap of Process Groups Over TimeProject PlanningFigure 3-4. JWD Consulting Intranet Site Project Baseline Gantt ChartTable 3-8. List of Prioritized RisksProject ExecutingTable. 3-10. Part of Milestone ReportProject Monitoring and ControllingProject ClosingProject and Team SelectionFor Tuesday, January 30Chapter 3: The Project Management Process Groups: A Case StudyInformation Technology Project Management,Fourth EditionProject Execution & Closing Thursday, January 25Information Technology Project Management, Fourth Edition 2Today’s ScheduleChapter 3Project Execution & Closing Introduces Deliverables for your projectAssignment #2 Create project teams and select projectInformation Technology Project Management, Fourth Edition 3Learning ObjectivesReview a case study of an organization applying the PM process groups to manage an information technology project, and understand the contribution that effective project initiation, project planning, project execution, project monitoring and controlling, and project closing make to project success.Create project teams and select projectInformation Technology Project Management, Fourth Edition 4Project Management Process GroupsA process is a series of actions directed toward a particular result.Project management = interlinked processes.The project management process groups include:Initiating processesPlanning processesExecuting processesMonitoring and controlling processesClosing processesInformation Technology Project Management, Fourth Edition 5Level of Activity and Overlap of Process Groups Over TimeInformation Technology Project Management, Fourth Edition 6Project PlanningThe main purpose is to guide execution.Key outputs included in the JWD project include:A team contract.A scope statement.A work breakdown structure (WBS).A project schedule, in the form of a Gantt chart with all dependencies and resources entered.A list of prioritized risks (part of a risk register).These are the deliverables for your projects!Information Technology Project Management, Fourth Edition 7Figure 3-4. JWD Consulting Intranet Site Project Baseline Gantt ChartInformation Technology Project Management, Fourth Edition 8Table 3-8. List of Prioritized RisksInformation Technology Project Management, Fourth Edition 9Project ExecutingProject execution usually takes the most time and resources. Project managers must use their leadership skills to handle the many challenges that occur during project execution.Many project sponsors and customers focus on deliverables related to providing the products, services, or results desired from the project.Information Technology Project Management, Fourth Edition 10Table. 3-10. Part of Milestone ReportInformation Technology Project Management, Fourth Edition 11Project Monitoring and ControllingInvolves measuring progress toward project objectives, monitoring deviation from the plan, and taking corrective action to match progress with the plan.Affects all other process groups and occurs during all phases of the project life cycle.Outputs include performance reports, requested changes, and updates to various plans.Information Technology Project Management, Fourth Edition 12Project ClosingInvolves gaining stakeholder and customer acceptance of the final products and services. Even if projects are not completed, they should be formally closed in order to reflect on what can be learned to improve future projects.Outputs include project archives and lessons learned, which are part of organizational process assets.Most projects also include a final report and presentation to the sponsor or senior management.Information Technology Project Management, Fourth Edition 13Project and Team SelectionForm teams of 4 personsExchange info for communicationSet first meeting to begin Charter deliverableRecord all team decisions and meetings, due as “Keeping Records” at end of projectEstablish a Project Website, use Clayton State student space of one team memberInformation Technology Project Management, Fourth Edition 14For Tuesday, January 30For Tuesday, January 30Begin Chapter 4 Integration ManagementRead up to Project ExecutionAssignment #2, Project SelectionCharter Due Monday, January 29 Bring a Hard copy of Charter to Tuesday class, with ALL team member