ENTC 4600ProjectsSlide 3Slide 4GradingWritten Proposal FormatReport ContentIntroductionTechnical ApproachManagement ApproachAttachmentsOral PresentationsManaging Your ProjectTasks: What needs to be doneResponsibility Matrix: Who is going to do itResponsibility Matrix: ExampleScheduling, Tracking, and ControlSchedulingGantt ChartGantt Chart Example: Building an RF Tx & RxTracking ChartTracking Chart ExampleEstimating the Budget Direct CostsOther Direct CostsIndirect CostsPerformanceVerification and ValidationStatus ReportsENTC 4600Technology PracticumDr. Hugh Blanton439-4177 [email protected]•Baby locator ($100,000) •DSP Contest ($$$)•IEEE Contest ($$$)•DSP Circuit Board•Love LampGrading•Written Proposal (15%)•Oral Proposal Presentation (10%)•Status Reports (5%)•Final Written Report (15%)•Final Oral Presentation (10%)•Project Check Off (25%)•Difficulty (5%)•Professionalism/Attendance (15%)Written Proposal Format•Letter of Transmittal•Title Page•Table of Contents•Introduction•Technical Approach (max. 3 pages)•Management Approach (approx. 3-4 pages)•Conclusion (approx. 1 page)•AttachmentsReport Content•Reports graded for:–Required content–Spelling, grammar, appearance, etc. (Quality)•all figures, charts, etc. must be computer generated; not hand drawn.Introduction•Project description•Objectives•Nature of end product•Performance and design specs•Schedule summary•Budget summary (Total cost)Technical Approach•Alternative technical approaches•Selection criteria•Technology and method to be used•Approach to testingManagement Approach•Project schedule (Gantt Chart)•Tracking chart (team hours)•Responsibility matrix - grid showing who’s responsible for each task•Budget estimate - parts, labor, etc.•Facilities usedAttachments•References•Technical support material•User’s manual(s)•Software–printed source or diskOral Presentations •Based on written report•Sign up for time•Bring video tape•“How To” covered in later lectureManaging Your Project•What needs to be done? (Task list)•Who knows how to do it?•Who will commit to doing it?•When will it be done?Tasks: What needs to be done•Start date•Duration•Dependencies–Start time–On other tasks•Operate under assumptions•Shows consumption of resources–Time, money, facilities, etc.Responsibility Matrix:Who is going to do it•List all tasks•Divide tasks among group members–Use member specialization's•Designate one (and only one) person as the primary person for the task.•Include key to decipher matrix (no matter how obvious it may seem).Responsibility Matrix:ExampleMember 1 Member 2 Member 3 Member 4Power Supply P S SUser Interface P SSoftware S PFilters S PTransmitter P SReceiver S PReports P S S SP = PrimaryS = SecondaryScheduling, Tracking, and Control•Time dependence of tasks•Resource allocation–human, fiscal, facilities•Track measurable quantities–Time, money, parts•In this class, track team time–Module/Subsystem completionScheduling•End to End Approach–Takes too long–Run out of resources•Success Oriented–Simultaneous tasking–Filled with risks–Timing is everythingGantt Chart•List tasks/milestones vs.. time•Show current date•Show status of tasks–When started–Estimate completion–Percentage completeGantt Chart Example:Building an RF Tx & RxTasks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15ResearchTest RxMake TxTest TxMake controllogicTest controllogicTesting DTMFPCBFinish ProjectTracking Chart•Keep track of TEAM hours spent–Example: 1 hour team meeting x 4 people = 4 hrs.•Include any and all hours spent on project related tasks–Meetings,–Writing reports/Preparing oral presentations,–Designing,–Building,–Calling vendors, ...Tracking Chart Example0100200300400500600ProjectedActualWeekTeamHoursEstimating the BudgetDirect Costs•Labor–Consultant (Instructor) $200/hr.–Lead Engineer $150/hr.–Sr. Eng.. $100/hr.–Jr. Eng.. $50/hr.–Drafting $30/hr.–Clerical $20/hr.•Parts–Hardware breakdown–Software–Misc.. - solder, wires, PCB, packaging, ...Other Direct Costs•Facilities/Rentals–Equipment (Time)–Labs/Rooms•Misc..–Phone calls–Travel expenses–Misc. supplies - copies, binding, ...Indirect Costs•Indirect Costs (overhead)–100% of direct costsPerformance•Evaluating the options–Options: brainstorming, research, client, …–Criteria: team, client–Form matrix and evaluate numbersVerification and Validation•Requirements•Functional specs.•Hardware/Software specs.•Test specs.•Subsystems and complete system•Delivery of product–Report–Hardware/SoftwareStatus Reports•Group name/Member names•Project/Solution summary•Tasks scheduled to be completed soon•Tasks to be started before next report•Problems (new or ongoing) and solutions•Current Gantt chart•Current tracking chart•Conclusion - Impact on