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Image collections An introduction to the Service

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Slide 1TodayWhat is a service?How does the service work?What do I need to get started?Initial ConsultationAdvice and guidanceWho can participate?Who is participatingCatalogingCataloging Application: Data ModelCataloging Application: Data ModelCataloging Application: CollectionsCataloging Application: Workflow OptionsCataloging Application: New FeaturesCataloging Application: New FeaturesCataloging Application: Coming SoonCataloging Application: UsageDemonstration of Cataloging and WebsiteAn introduction to the ServiceImage collections onlineMike Durbin and Dot PorterDigital Library ProgramDigital Library Brown BagFebruary 15, 2012TodayoOutline workflow for creating new collections oDemonstrate the cataloging interface (Photocat)oDemonstrate the public website oPrevious talk: “Overview of the New and Improved Photo Cataloging and Delivery Service” Mike Durbin and Dot Porter, April 20 2011 (available in the DL Brown Bag archive on the DLP website)What is a service?oServices put more control in the hands of the collections manageroSystem + support structure (documentation, training, support)oOver the next several years, the DLP will be moving more digital collections development onto servicesInitial Consultation•Metadata: fields for describing items•Text for describing Collection & UnitHow does the service work?Photocat configurationCataloging (lots and lots of)Images can be made available online as they are cataloged through Image Collections OnlineImage Collections Online•Search/browse by collection•Search/browse all collections in one unit•Search/browse across all photos in the siteWebsite configurationWhat do I need to get started?oImage collection: analog or born-digital•If analog: they will need to be digitized•DMIC Lab•Equipment located in library unit•VendoroMetadata, or the ability to create metadata•Potential for importing existing metadata (from spreadsheets, etc.)•Collection managers•Students (interns, hourly, GA)•Faculty, staff•Technical Services staff (for library collections)oTime, dedication, staminaoFunding wouldn’t hurtDLP staff is available to consultInitial ConsultationoDot Porter and Mike Durbin•Kara Alexander (DMIC) for consultation on scanning•Folks from other units (e.g. Tech Services) when neededoMetadata: •List of fields already being used in other collections•Can add fields as needed•Export to MODSoText for search/browse interface: sentences about collection and unit, URLs for linking to additional context / informationAdvice and guidanceoImage Collections Online Working Group•Meets monthly•Provides guidance for website functionality and service support•Metadata subgroup provides recommendations for formatting and vocabulariesoEveryone who uses the service may participateWho can participate?oCollections from any IU collection, library, archive, department, museum, etc. are eligible to be served through Image Collections Online (Faculty projects must be sponsored at the institutional level)Who is participatingoArchives of African American Music and CultureoArchives of Traditional MusicoCalumet Regional Archives, IU NorthwestoDepartment of Apparel Merchandising and Interior DesignoDigital Library of the CommonsoGovernment Information, Maps and Microform ServicesoIU Digital Library ProgramoIU East (Archives)oIU Technical ServicesoIU ArchivesoKinsey InstituteoLiberian CollectionsoLilly LibraryCATALOGINGImage Collections Online ServicePhotocat CollectionPhotocat ObjectPhotocat ObjectPhotocat ObjectCataloging Application: Data ModeloGeneric Metadata Editor with a flexible metadata modelPhysical Artifact (negative, print, slide, 3D object, etc.)Versioned Metadata RecordDigital RepresentationDigital RepresentationCataloging Application: Data ModeloCases supported by the data model•One digitized version of a single physical item•One physical item with multiple digital representations (example)•One physical object with multiple physical derivatives each with its own digital representation (example)Cataloging Application: CollectionsoCollections•Single metadata configuration•Narrowest level of access controlCataloging Application: Workflow OptionsoImport exiting metadata and imagesoImport metadata, scan images as you gooImport images, enter metadataoCreate records, scan images and enter metadata as you goCataloging Application: New FeaturesoBrowse Enhancements•Search and Replace•Export of browse resultsoBatch Operation Enhancements•External batch management•Asynchronous Batch EditoConvenience Features•Save and next, return to search, etc.Cataloging Application: New FeaturesoField Improvements•Date entry•Validation•Date ranges•Private fields•Many new fields…Cataloging Application: Coming SoonoExport metadata recordsoCollection configuration access•Public field presentation•More advanced field configuration optionsoUser reporting and managementCataloging Application: UsageJan Feb Mar April May Jun Jul Aug Sep Oct Nov Dec050001000015000200002500030000"Save" button clicks per month"DEMONSTRATION OF CATALOGING AND WEBSITEImage Collections Online


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