MIT 2 830J - Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

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I. INTRODUCTION II. Procedure for Paper Submission A. Review Stage B. Final Stage C. Figures D. Electronic Image Files (Optional) Copyright Form III. MATH IV. Units V. Helpful Hints A. Figures and Tables B. References C. Abbreviations and Acronyms D. Equations E. Other Recommendations VI. Some Common Mistakes VII. Editorial Policy VIII. Publication Principles IX. ConclusionMIT OpenCourseWare http://ocw.mit.edu For information about citing these materials or our Terms of Use, visit: http://ocw.mit.edu/terms. 2.830J / 6.780J / ESD.63J Control of Manufacturing Processes (SMA 6303)Spring 20081Preparation of Papers for IEEE TRANSACTIONS and JOURNALS (March 2004) First A. Author, Second B. Author, Jr., and Third C. Author, Member, IEEE Abstract—These instructions give you guidelines for preparing papers for IEEE TRANSACTIONS and JOURNALS. Use this document as a template if you are using Microsoft Word 6.0 or later. Otherwise, use this document as an instruction set. The electronic file of your paper will be formatted further at IEEE. Define all symbols used in the abstract. Do not cite references in the abstract. Do not delete the blank line immediately above the abstract; it sets the footnote at the bottom of this column. Index Terms—About four key words or phrases in alphabetical order, separated by commas. For a list of suggested keywords or visit the IEEE web site at http://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt I. INTRODUCTION HIS document is a template for Microsoft Word versions 6.0 or later. If you are reading a paper version of this document, please download the electronic file, TRANS-JOUR.DOC, from http://www.ieee.org/organizations/pubs/transactions/stylesheets.htm so you can use it to prepare your manuscript. If you would prefer to use LATEX, download IEEE’s LATEX style and sample files from the same Web page. Use these LATEX files for formatting, but please follow the instructions in TRANS-JOUR.DOC or TRANS-JOUR.PDF. If your paper is intended for a conference, please contact your conference editor concerning acceptable word processor formats for your particular conference. Manuscript received October 9, 2001. (Write the date on which you submitted your paper for review.) This work was supported in part by the U.S. Department of Commerce under Grant BS123456 (sponsor and financial support acknowledgment goes here). Paper titles should be written in uppercase and lowercase letters, not all uppercase. Avoid writing long formulas with subscripts in the title; short formulas that identify the elements are fine (e.g., "Nd–Fe–B"). Do not write "(Invited)" in the title. Full names of authors are preferred in the author field, but are not required. Put a space between authors' initials. F. A. Author is with the National Institute of Standards and Technology, Boulder, CO 80305 USA (corresponding author to provide phone: 303-555-5555; fax: 303-555-5555; e-mail: author@ boulder.nist.gov). S. B. Author, Jr., was with Rice University, Houston, TX 77005 USA. He is now with the Department of Physics, Colorado State University, Fort Collins, CO 80523 USA (e-mail: author@lamar. colostate.edu). T. C. Author is with the Electrical Engineering Department, University of Colorado, Boulder, CO 80309 USA, on leave from the National Research Institute for Metals, Tsukuba, Japan (e-mail: [email protected]). When you open TRANS-JOUR.DOC, select “Page Layout” from the “View” menu in the menu bar (View | Page Layout), which allows you to see the footnotes. Then type over sections of TRANS-JOUR.DOC or cut and paste from another document and then use markup styles. The pull-down style menu is at the left of the Formatting Toolbar at the top of your Word window (for example, the style at this point in the document is “Text”). Highlight a section that you want to designate with a certain style, then select the appropriate name on the style menu. The style will adjust your fonts and line spacing. Do not change the font sizes or line spacing to squeeze more text into a limited number of pages. Use italics for emphasis; do not underline. To insert images in Word, position the cursor at the insertion point and either use Insert | Picture | From File or copy the image to the Windows clipboard and then Edit | Paste Special | Picture (with “Float over text” unchecked). IEEE will do the final formatting of your paper. If your paper is intended for a conference, please observe the conference page limits. II. PROCEDURE FOR PAPER SUBMISSION A. Review Stage Please check with your editor on whether to submit your manuscript by hard copy or electronically for review. If hard copy, submit photocopies such that only one column appears per page. This will give your referees plenty of room to write comments. Send the number of copies specified by your editor (typically four). If submitted electronically, find out if your editor prefers submissions on disk or as e-mail attachments. If you want to submit your file with one column electronically, please do the following: --First, click on the View menu and choose Print Layout. --Second, place your cursor in the first paragraph. Go to the Format menu, choose Columns, choose one column Layout, and choose “apply to whole document” from the dropdown menu. --Third, click and drag the right margin bar to just over 4 inches in width. The graphics will stay in the “second” column, but you can drag them to the first column. Make the graphic wider to push out any text that may try to fill in next to the graphic. T2B. Final Stage When you submit your final version, after your paper has been accepted, print it in two-column format, including figures and tables. Send three prints of the paper; two will go to IEEE and one will be retained by the Editor-in-Chief or conference publications chair. You must also send your final manuscript on a disk, which IEEE will use to prepare your paper for publication. Write the authors’ names on the disk label. If you are using a Macintosh, please save your file on a PC formatted disk, if possible. You may use Zip or CD-ROM disks for large files, or compress files using Compress, Pkzip, Stuffit, or Gzip. Also send a sheet of paper with complete contact information for all authors. Include full mailing addresses, telephone numbers, fax numbers, and e-mail addresses. This information will be used to send each author a complimentary copy of the journal in which the paper appears. In


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MIT 2 830J - Preparation of Papers for IEEE TRANSACTIONS and JOURNALS

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