Essentials of Systems Analysis and DesignProject ManagementManaging the Information Systems ProjectInitiating the ProjectEstablishing a Project Initiation PlanEstablishing the Project Management Environment and Project WorkbookProject WorkbookPlanning the ProjectSlide 9Describe the Project Scope, Alternatives, and FeasibilityDividing the Project into Manageable TasksDeveloping a Preliminary ScheduleSlide 13Slide 14Slide 15Slide 16Slide 17Project ExecutionExecuting the ProjectProject Close-DownSlide 21Scheduling Project PlansRepresenting and Scheduling Project PlansSlide 24Slide 25GANTT versus PERTCreating a Project Plan for the Design ProjectPhase OneClass Project Management IssuesTask OneProject Management WorksheetTask TwoTask ThreePredecessor EventsDraw the NetworkTask FourCritical PathNetwork AnalysisEarliest Completion TimeLatest TimeSlack TimeCaution:DiagramsGANTT ChartGANTT ChartsPERT ChartPine Valley FurnitureSlide 48Gantt Chart and Network Diagram for Pine Valley FurnitureSlide 50Slide 51Slide 52Sample PERT QuestionQuestionsSlide 55Sample PERT Question 2Add three more activitiesAnswer to Problem #1Slide 59Slide 60Slide 61Slide 622-1Essentials of Systems Analysis and DesignChapter 3:Managing the Information Systems Project2-2Project ManagementA controlled process of initiating, planning executing, and closing down a project.2-3Project ManagerSystems Analyst responsible for•Project initiation•Planning•Execution•Closing downRequires diverse set of skills•Management•Leadership•Technical•Conflict management•Customer relationsManaging the Information Systems Project2-4Initiating the ProjectEstablishing the Project Initiation TeamEstablishing a Relationship with the UserEstablishing the Project Initiation PlanEstablishing Management ProceduresEstablishing the Project Management Environment and Project Workbook2-5Establishing a Project Initiation PlanDefine the scope of the projectDefine communicationsWhich IS person will be the main user contactWho is “second in command” for user contactDefine deliverablesSet deadlines2-6Establishing the Project Management Environment and Project WorkbookCollect and organize the tools that you will use while managing the project and to construct the project workbookORACLE DesignerVisual BasicMicrosoft Project2-7Project WorkbookAn online or hardcopy repository for all project correspondence, inputs, outputs, deliverables, procedures, and standards that is used for performing project audits, orientation of new team members, communication with management and users, and performing post-project reviews2-8Planning the ProjectDescribe project scope, alternatives and feasibilityScope and Feasibility•Understand the project•What problem is addressed•What results are to be achieved•Measures of success•Completion criteria2.82.82-9Planning the ProjectDescribing Project Scope, Alternatives and FeasibilityDividing the Project into Manageable TasksDeveloping a Preliminary ScheduleDeveloping a Communication PlanDetermining Project Standards and ProceduresIdentifying and Assessing RiskCreating a Preliminary BudgetDeveloping a Statement of WorkSetting a Baseline Project Plan2-10Describe the Project Scope, Alternatives, and FeasibilityWhat problem or opportunity does the project address?What are the quantifiable results to be achieved?What needs to be done?How will success be measured?How will we know when we are finished?2-11Dividing the Project into Manageable TasksWhich tasks can be performed in parallel?Which tasks must follow one another sequentiallyLook at the “deliverables” for the development phase of the project: programming, testing, user documentation and implementation•Which should be performed in parallel?•Which must follow one another sequentially?2-12Developing a Preliminary ScheduleAssign time estimates to each taskCompute targeted starting and ending dates for the projectSchedule is negotiated between IS and userGANTT or PERT Chart2-13Planning the ProjectDevelop a communication planOutline communication processes among customers, team members and managementTypes of reportsFrequency of reports2-142-15Planning the ProjectDetermine project standards and proceduresSpecify how deliverables are tested and producedIdentify and assess riskIdentify sources of riskEstimate consequences of riskCreate a preliminary budgetPlanned ExpensesPlanned RevenuesCost/BenefitProject JustificationDevelop a statement of workDescribe what the project will deliver2-16Planning the ProjectSet a baseline project planEstimate of project’s tasks and resources2-17Planning the ProjectSet a baseline project planEstimate of project’s tasks and resourcesSchedule of tasks including anticipated starting and completion dates for each taskCompare the plan with the actual throughout the system development process2-18Project ExecutionThe third phase of the project management process in which the plans created in the prior phases are put into action2-19Executing the ProjectExecuting the Baseline Project PlanAcquire and assign resourcesTrain new team membersKeep project on scheduleMonitoring Project Progress Against the Baseline PlanAdjust resources, budget and/or activitiesManaging Changes to the Baseline PlanSlipped completion datesChanges in personnelNew activitiesMaintaining the Project WorkbookCommunicating the Project Status2-20Project Close-DownThe final phase of the project management process that focuses on bringing a project to an end2-21Project Close-DownConducting Post-Project ReviewsDetermine strengths and weaknesses of:•Project deliverables•Project management process•Development prpocessFinal User Acceptance - closing down the contract2-22Scheduling Project PlansGanttA graphical representation of a project that shows each task activity as a horizontal bar whose length is proportional to its time for completionPERTProgram Evaluation and Review TechniqueA diagram that depicts project activities and their inter-relationships.2-23Representing and Scheduling Project PlansGantt ChartsUseful for depicting simple projects or parts of large projectsShow start and completion dates for individual tasksNetwork DiagramsShow order of activities2-242-252-26GANTT versus