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EWU EE 490 - effectivePresentations

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Page 1 of 9 Effective Presentations Source: Effective Presentations by Erin B. Lindsay URL: http://www.research.ucla.edu/era/present/sld001.htm o Preparation o Effective Slides o Graphics o Graphs, Diagrams, and Tables o Arrangement o Templates o Colors o Font Basics o Type Basics o Laser BasicsPage 2 of 9 Preparation  Plan your presentation carefully around the basic "take-home" message • What is the purpose of your presentation? • Is the purpose to motivate? • Is the purpose to persuade? • Is the purpose to simply convey information?  Know your audience • Who is your audience? • Are the members of your audience your peers? • Are they students? • Are they your superiors? • What is their level of expertise? • Are the members of your audience familiar with the topic? • Are they familiar with the jargon, but not the details? • Is this the first time they’ve even heard of this subject matter? • What does the audience expect to get out of your presentation? • Does the audience expect a general overview? • Does they expect to learn the intricate details of an elaborate subject matter?  Practice your presentation • Practice often, both alone and in front of people. • Remember that you are teaching, not impressing people with your knowledge. • Watch the use of jargon or highly technical terms.  Speak comfortably and clearly • Speak a bit more slowly than your normal pace.  Talk to your audience, don’t read to them • You can best keep the audience interest by explaining the content using related wording to what is depicted.  Enjoy your presentation • If you enjoy the presentation, your audience will enjoy it. • If your audience enjoys the presentation, they will better remember the message.Page 3 of 9 Effective Slides  Include only necessary information • Chose your "bullet" points carefully. • With each "bullet" point ask yourself: - Is this an important point? - Is this really something that needs to be highlighted?  Slide contents should be self evident • Your slides/overheads should highlight important points. • Do not duplicate your entire presentation.  Avoid "mega data" slides • If you put too much on a slide, you will lose your audience. • Use numbers with only a few significant digits, round up if necessary.  Seven words per line, seven lines per slide Graphics  Present information graphically • Is there a graphical way to present the information? • If presented graphically, the audience will be more likely to understand information in the short period of time that it is on the screen.  Clip art or scanned art can be useful in illustrating a point • Do not use art for the sake of art. • Art should serve a direct purpose or function.  Graphic devises are helpful in separating elements or directing attention • Borders, boxes, shadows, lines, arrows, symbols, and blank spaces are helpful in separating elements or directing attention.  Graphics need to be fairly big and bold to stand out and to be seen • Thin lines and small graphics may be more distracting than helpful.Page 4 of 9 Graphs, Diagrams, and Tables  Graphs, diagrams, and tables show relationships, comparisons, and changes  Graphs should not contain much detail and should be concise • Graphs should be used only to portray concepts.  Different graphs serve different purposes • A pie graph divides a whole into component parts. • Bar graphs show relationships between two or more things. • Line graphs show trends. • Remember, lines need to be bold!  Diagrams are used to demonstrate • Diagrams demonstrate ideas, facts, plans, concepts, processes, and sequences. • Examples include: • Organizational charts • Flow charts • Gantt charts • Critical path networks • Time lines  No more than two graphics or diagrams per slide • More than two per slide would be WAY too much information and inundate your audience.  When using graphs and diagrams, remember the basics • Select appropriate type. • Illustrate abstract concepts rather than detailed facts. • If possible, read from left to right label directly to avoid a legend. • Use scale values in rounded elements. • In bar graphs place time scales on the horizontal line and other information on the left.Page 5 of 9 General Slide Layout Hints and Tips Arrangement  The English language is read left to right, • The arrangement should generally read left to right.  Eyes tend to land in the optical center of the screen • When a visual is first shown, the eyes tend to land in the optical center of the screen. • The optical center is a spot slightly above and to the left of center.  Create a visual balance between all the text and graphic components • Without this visual balance, the text and graphic components may run together and make it difficult for the audience to comprehend the point you are trying to make.  Don’t crowd your information too close to the edges • Information too close to the edge is a sure sign of too much information on a slide. • Some overhead systems may not show information too close to the edge of a slide.  Leave space between lines of type • Space between the lines of type ensures legibility.Page 6 of 9 Templates  Use a template for your slides • Templates create a theme or sense of unity throughout your presentation. • The audience will "learn" the template, and thus not be distracted by a changing environment.  Templates include a background design and color scheme • The background design may vary throughout the presentation. • Only vary it to the extent of showing different concepts or for graphics readability. • The color scheme should stay consistent throughout the presentation.  Standardize positions, colors, and styles for common elements • Throughout the presentation, titles and subtitles should appear in the: • same location; • same color; and • same font.  A logo or other identifying information may be incorporated into the template. • The template is a good place to advertise: • your institution; • your department; or • the conference at which you are presenting.  The bottom right corner is the best place for the logo • The eye travels to the bottom right corner as a visual is being changed. This


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EWU EE 490 - effectivePresentations

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