11Managing Printers(Week 12, Monday 3/26/2007)© Abdou Illia, Spring 20072Learning Objective Discuss Windows printing terminology Recognize printing configurations Install and configure printers3Printing terminologyClient computerApplicationPrinter driverPrint jobPrint serverPrinter(logical printer)Printer portLocal print deviceNetwork print devicePrinter server deviceorPrint server cardHub24Printing terminology Print device: The hardware device that produces printed documents. May be: A Local print device (connecting to a physical port on the computer) A Network print device (connected to the network –hub-through a print server device or a print server card) Printer (logical printer): The software interface between the operating system and the print device. It defines: Where a print job will go to reach the print device (i.e. to a local printer port, a port on the hub) When it will go, etc.5Printing terminology Print server: The computer on which the logical printers and print drivers are located. Also run the print queue manager program. You set up and share network printers on print servers The print server receives and processes documents from client computers Printer driver: One or more files containing information that Windows requires to convert print commands into printer language (e.g. PostScript) A printer driver is specific to each print device model6Printing terminology Spooling: A process working in the background to enable several print files to go to a single printer. Each file is placed in temporary storage until its turn comes to be printed.37Printing configurationsPrint deviceParallel or USB cableConfiguration 1: Nonremote-Local Print DeviceJob queue Job queue and printer driver are on the same computer8Printing configurationsPrint deviceConfiguration 2: Remote-Local Print Device Job queue resides on server and is visible to each client Administrator maintains security, print software, etc. When clients connect, they check for new printer drivers on server and update older print drivers on Clients.Job queuePrint serverClient 1Client 2Client 3Hub9Printing configurationsPrint device 2Configuration 3: Remote-Network Print Devices One print server used to manage several print devicesJob queuePrint serverClient 1Client 2Client 3HubPrint device 1410Installing/Adding a local printer1) Log on as Administrator2) Click Start/Settings/Printers3) Double-click Add Printer4) In the Add Printerwizard, click Next to see the Local Or Network Printer screen5) Select the Local Printer radio button6) Clear the Automatically Detect and Install My Plug and Play Printercheck box (because you don’t have the physical print device) and click Next7) In the Select The Printer Portscreen, click the Create A New Port radio button8) Click the arrow to the right of the Type drop-down list box9) Notice that Standard TCP/IP Port is an available option because TCP/IP is installed on your computer. It is used for installing Network print devices.10)Click the Use The Following Port radio button, and select LPT1: (i.e. you assume that the print device is attached to your computer using the parallel LPT1 port)11)Click Next, and under Manufacturer click HP. Then, under Printers, select HP LaserJet 5Si and click Next. Note: For this exercise, do not change the printer name.12) If asked the question Do You Want Your Windows-Based Programs To Use This Printer?, select the Yes radio button and click NextNote: No physical print device required.Cont...........11Installing/Adding a local printer (Sharing the installed local printer)13)In the Print Sharing screen that appears, share the printer as YourLastNameHP. For the location, type Building XX14) When asked for printing a test page answer No and click Next15)Confirm the summary of your installation choices, and click Finish16)[If necessary, Windows 2003 displays the Files Needed dialog box asking for the location of the Windows 2003 Server distribution files]17)[If the Files Needed dialog box appears, insert the W2K Server installation CD-ROM and follow the instructions.]18)Windows 2003 will copy the print files, and an icon for the HP LaserJet 5Si printer will appear in the Printers windows.19)Notice the open hand under the printer icon indicating that the printer is shared. Also, notice the check mark next to the printer indicating that the printer is the default printer for your server.12Printer permissions Printer permissions can restrict: Who can print to a printer Who can manage a printer Who can manage the documents sent to a printerHighest level of access. Grants the user administrative control over a printer. Assigned to Administrators, Print Operators and Server Operators by default.Manage PrintersCan pause, resume, restart, and cancel others’ print jobs. Can control job settings for all documents. But cannot share a printer, change printer properties, or change printer permissions. Assigned by default to the owner of each document, to Print Operators, to Administrators.Manage DocumentsCan connect to a printer and send it print jobs. Can also pause, resume, restart, or cancel own print jobs. Assigned by default to the Everyone group.PrintMeaningPermission513Printer permissions To assign Printer permissions: Start/Settings/Printers Select the printer Right-click/Properties Click the Security tab Assign permissions14Other Printer settings In Advanced tab, you can: Specify availability hours Printer priority Install new drivers Change spool options Manage printed documents Etc.15Printer priorities It is possible to assign multiple printers to a single print device With printer priorities, you can control order in which print jobs are sent to print device With printer priorities, printer with highest priority will print first. Point two or more printers to the same print device (same port) Set a different priority for each printer connected to the print device Have different groups of users print to different printersHow to set priorities?616Summary Questions What is a print device in Windows printing terminology? What is a printer in Windows printing terminology? What is a print server in Windows printing terminology? The steps for installing a printer for a local print device or for a network print device are similar (T or F) You need the Manage Documents permissions to be able to change