9/22/20101Project ManagementUNIVERSITY OF MINNESOTAReferences: Text, Chapter 16 (and 1 thru 3)Most introductory management booksUNIVERSITY OF MINNESOTAGet organized!• Without clear goals and roles, little gets donec Scott Adams, Inc./Dist. By UFS, Inc.9/22/20102UNIVERSITY OF MINNESOTADefinitionWikipediaProject ManagementThe discipline of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives.UNIVERSITY OF MINNESOTADefinitionWikipediaProject ManagementThe discipline of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives.9/22/20103UNIVERSITY OF MINNESOTAProject Management Steps1. Plan2. Organize3. Manage time and resourcesUtilize limited resources most effectivelyPlan the work and work the planUNIVERSITY OF MINNESOTADefinitionProjectA set of activities that end with a specific accomplishment• Non-routine tasks• Distinct and defined start and finish dates for each task• Resource constraints (time, money/people/equipment)9/22/20104UNIVERSITY OF MINNESOTAProject Planning• What– Tasks, activities• When– Schedule• How– People, money, equipmentThe goal of the planning process is to eliminate surprisesUNIVERSITY OF MINNESOTADefinitionTask:• Short duration relative to project• Significant. Appropriate level of detail• Defined start/end points• Requires resources• Assign a “verb-noun”name– "create drawings”– "build prototype”– “develop transmission”Refer to http://me.umn.edu/education/courses/me4054/assignments/wbsgantt.html9/22/20105UNIVERSITY OF MINNESOTAProperties of a “Task”1. Defined deliverablea. Documentb. Democ. Thing2. Responsible person (one)3. Due dateUNIVERSITY OF MINNESOTA4. Work Breakdown Structure• A “to do”list, sorted by task• Task description (what)• Estimated time (length)• Person responsible for task (who)• Resources required• Cost ($)9/22/20106UNIVERSITY OF MINNESOTASample Work Breakdown StructureTask # What Person-hoursWho Resources $5 Profile motor5.1 Design test stand 20 SE, JM Pro/E5.2 Build test stand 15 SE, JM Parts, machine shop $355.3 Test 3 motors 3 JM, SE Stroboscope $755.4 Plot torque vs speed 2 JM ExcelUNIVERSITY OF MINNESOTATeam Activity• On your Google site, create a draft Work Breakdown Structure. • A “to do”list, sorted by task• Task description (what)• Estimated time (length)• Person responsible for task (who)• Resources required• Cost ($)9/22/20107UNIVERSITY OF MINNESOTA5. Gantt Chart• Bar chart with– Tasks from work breakdown structure– Beginning and end of each task– Interdependencies– Milestones• Most basic (and most common) planning toolUNIVERSITY OF MINNESOTADefinitionMilestone:• Tasks with Ø duration• Mark significant project checkpoints• Use to motivate• Use to check progress• Name by “noun-verb”– “report due”– “parts ordered”– “concept selected”9/22/20108UNIVERSITY OF MINNESOTASample Gantt Chart (segment)UNIVERSITY OF MINNESOTASoftware Tools• Microsoft Project– Most popular project management software– Easy to use– Available in CSE computer labs– Web tutorials available• GanttProject (www.ganttproject.biz)– Open source– Free download to your computer9/22/20109UNIVERSITY OF MINNESOTATeam Activity• On your Google site, create a draft Gantt Chart. • List tasks and subtasks of your project• Beginning and end of each task• Links between tasks• MilestonesUNIVERSITY OF MINNESOTATeam Leader / Project Manager• It is critical that there is continuity in the role of project manager• In industry, the team leader and the project manager can be, but often are not, the same individual• If your team has elected to rotate the team leader role, it is strongly suggested that you assign a project manager who will have that role for the entire semester9/22/201010UNIVERSITY OF MINNESOTAEffective Meetings• Have an agenda– Review agenda at start of meeting asking for additional items– Assign a duration for each item to be discussed– Have a definite end time• Stick to the agenda• Assign a scribe– Record decisions and post to Google siteUNIVERSITY OF MINNESOTATeam Leader Activity• Create the agenda for today’s group
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