Writing StrategiesOverview: Writing StrategiesSlide 3General Requirements See T&Q, p 184PS Review Cont…Slide 6Slide 7General RequirementsSlide 9Slide 10Slide 11Slide 12Slide 13Slide 14Slide 15Terms/AbbreviationsSlide 17Slide 18Slide 19Slide 20Slide 21Slide 22Slide 23Slide 24Summary: Writing StrategiesWriting Strategies Writing StrategiesOverview:Overview:Writing StrategiesWriting Strategies•General Requirements•Exercise: Voting Scenario (in SSG)•Review Sample Memorandum1. Outline your research effort in a Talking Paper 2. Use your Talking Paper to organize your memorandum Talking PaperOnTopic- XXXXXXXXXXXXXXXXXXXXXX -- XXXXXXXXXXXXXXXXXXXXX -- XXXXXXX- XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXX- XXXXXXXXXX- XXXXXXXXXXXXXXXXXXXXXXXXX -- XXXXXXXXXXXXXXXXXX --- XXXXXXXXXXXXXXXXX --- XXXXXXXX -- XXXXXXXXXXXXXXXXXXXXXX-ID Line--------MEMORANDUM FORFROM:SUBJECT:1. PS. OV (MP1, MP2)2. TS (MP1) XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX3. TS (MP2). XXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX4. CLOSING. POC. SIGNATURE The Process…The Process…General RequirementsGeneral RequirementsSee T&Q, p 184See T&Q, p 184•Margins–One inch on left, right, and bottom•Paragraphs–Number or letter each–If only one paragraph, don’t number•Line Spacing–Single-space (SS) within a paragraph–Double-space (DS) between paragraphs and subparagraphsPS Review cont…PRONOUNS:PRONOUNS:SingularSingularPluralPluralPossessivePossessive1P - 11P - 1stst Person PersonIIWeWeMyMy2P-22P-2ndnd Person PersonYouYouYouYouYour, yoursYour, yours3P - 33P - 3rdrd Person PersonShe, HeShe, HeTheyTheyHer/his, Her/his, TheirTheirPS Review Cont…PS Review Cont…•Write in 1P or 2P (generally)– achieves a positive, conversational tone•Transition (TR): A word or phrase used to connect ideas in a paragraph or different paragraphs.•Internal TR: Logically ties supporting ideas together or shows the relationship between ideasGeneral RequirementsGeneral RequirementsFirst…Then…Finally…As of now…See T&Q, pg 70, for more transition words and phrases.General RequirementsGeneral RequirementsExternal Transition: Generally, a sentence that links one MP to the next MP.Ex: External TR “Fortunately, we can solve the fitness problems if we offer our members some incentives to exercise and eat healthy.”MP1 = fitness problems MP2 = incentives to exercise and eat healthyGeneral RequirementsGeneral RequirementsFormula for Paragraph 2 TS about MP1. TR + 1st SI. More on 1st SI. TR + 2nd SI. More on 2nd SI. TR + 3rd SI. External TR. TS = Topic Sentence MP = Main Point SI = Supporting Idea (A talking paper will often discuss one MP. Each single-dash item would be considered a supporting idea” while double-dash items would be additional support.)Heading ReviewHeading ReviewMemorandum Date Place on line 10, flush to right side Legally indicates when letter signed If unknown when letter will be signed, leave date area blankEx: 24 Nov 06Heading ReviewHeading ReviewMEMORANDUM FOR(See T&Q, p 184)Capitalize individual or group namesUse functional address symbol (FAS) FAS = unit/office symbol Type 2 spaces after “FOR” Ex: FAS MEMORANDUM FOR HQ AETC/CC 2 spHeading Review Heading Review FROM:All caps (1st line only)2 spaces after colonUse full return address if letter going off baseEx: FROM: HQ AFOATS/CC 551 E. Maxwell Blvd Maxwell AFB AL 36112Heading ReviewHeading ReviewSUBJECT:Be brief, helpfulCapitalize 1st letter of words (except for articles, prepositions, and conjunctions)Ex: SUBJECT: Nominee for Volunteer AwardMEMORANDUM FOR CC FROM: CCESUBJECT: Curriculum Review(2 spaces after “:”)BEGIN ON LINE BEGIN ON LINE 1111 (No letterhead needed) (No letterhead needed)In-Unit MemorandumIn-Unit MemorandumBEGIN ON LINE BEGIN ON LINE 1414 (with letterhead) (with letterhead)MEMORANDUM FOR 42 ABW/DOFROM: 21 OTS/CCSUBJECT: ORI ScheduleOut-of-Unit ExampleOut-of-Unit ExampleParagraphsParagraphs•Introduction: PS & OV•Sets stage and tone for your message•Body Paragraphs•Discuss MPs•Each has a TS + other sentences that support…the supporting ideas (SI)•Use TRs for your SIs to logically flow•Conclusion: Closing sentence + POCTerms/AbbreviationsTerms/Abbreviations•PS = Purpose Statement•OV = Overview•MP = Main Point•TR = Transitions•TS = Topic Sentence•SI = Supporting IdeaSee T&Q, pp 65-88 for more information!Exercise: Voting ScenarioExercise: Voting Scenario Heading MEMORANDUM FOR ALL UNIT PERSONNEL FROM: CC SUBJECT: Voting in General ElectionExercise: Voting ScenarioExercise: Voting ScenarioPurpose Statement (PS) I’d like to encourage you to take part in our democratic process and vote in the upcoming general election on 5 Nov 07.Exercise: Voting ScenarioExercise: Voting ScenarioOverview (OV)I’ll highlight some of the benefits you’ll receive and explain a few steps in the voting process.What are the MPs?Exercise: Voting ScenarioExercise: Voting ScenarioTopic Sentence (TS) You’ll receive several benefits from voting.Yes, use contractions…they contribute to a conversational tone.Exercise: Voting Scenario Exercise: Voting Scenario •Supporting Ideas:•Expand on the MP•Anticipate questions from the readers: Who, What, Where, When, Why, and How•Use TRs between different supporting ideas to help paragraph flow Ex:First, you’ll feel good because you’re taking part in one of our country’s most sacred rights as a citizen.Exercise: Voting ScenarioExercise: Voting Scenario•Closing SentenceI hope you’ll show your American spirit by voting in the upcoming general election.•POC InformationIf you have any questions, please contact 2d Lt Jeremy Michaels, our unit voting representative, at ext 3-4711.Signature Block ReviewSignature Block Review•Insert 4 blank lines after final paragraph (area for signature)•Centered + three spaces to the right•NAME (all caps), Rank, USAF (all caps)•Duty title next line SAMANTHA C. JONES, Lt Col, USAF CommanderCenter of paper3 spacesReview copy of completed letter.Summary: Summary: Writing StrategiesWriting Strategies•General Requirements•Exercise: Voting Scenario (in SSG)•Review a Sample