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U of M ME 4054W - Project Management

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Project Management UNIVERSITY OF MINNESOTA References: Text, Chapter 16 (and 1 thru 3) Most introductory management booksUNIVERSITY OF MINNESOTA Get organized! • Without clear goals and roles, little gets done c Scott Adams, Inc./Dist. By UFS, Inc.UNIVERSITY OF MINNESOTA Definition Project A set of activities that end with a specific accomplishmentUNIVERSITY OF MINNESOTA Definition Wikipedia Project Management The discipline of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives.UNIVERSITY OF MINNESOTA Project Management Steps 1. Plan 2. Organize 3. Manage time and resources Utilize limited resources most effectively Plan the work and work the planUNIVERSITY OF MINNESOTA • What – Tasks, Deliverables • When – Schedule • How – People, money, equipment Project Planning The goal of the planning process is to eliminate surprises 1.SOW 2.PDS 3.Work Breakdown Structure 4.Gantt Chart Refer to http://me.umn.edu/courses/me4054/assignments/wbsgantt.htmlUNIVERSITY OF MINNESOTA Sample Work Breakdown Structure Task # What Person-hours Who Resources $ 5 Profile motor 5.1 Design test stand 20 SE, JM Pro/E 5.2 Build test stand 15 SE, JM Parts, machine shop $35 5.3 Test 3 motors 3 JM, SE Stroboscope $75 5.4 Plot torque vs speed 2 JM Excel What are the properties of a task?UNIVERSITY OF MINNESOTA TasksUNIVERSITY OF MINNESOTA Properties of a Task • Short duration relative to project • Significant. Appropriate level of detail • Requires resources • Assign a “verb-noun”name – "create drawings” – "build prototype” – “develop transmission” Refer to http://me.umn.edu/education/me4054/assignments/wbsgantt.html Design Test Stand Build Test Stand Test 3 motorsUNIVERSITY OF MINNESOTA Sample Work Breakdown Structure Task # What Person-hours Who Resources $ 5 Profile motor 5.1 Design test stand 20 SE, JM Pro/E 5.2 Build test stand 15 SE, JM Parts, machine shop $35 5.3 Test 3 motors 3 JM, SE Stroboscope $75 5.4 Plot torque vs speed 2 JM Excel What are the elements of a WBS?UNIVERSITY OF MINNESOTA Work Breakdown Structure • A “to do”list, sorted by task • Task description (what) • Estimated time (length) • Person responsible for task (who) • Resources required • Cost ($)UNIVERSITY OF MINNESOTA Team Activity • On your Google site, create a draft Work Breakdown Structure. • A “to do”list, sorted by task • Task description (what) • Estimated time (length) • Person responsible for task (who) • Resources required • Cost ($)UNIVERSITY OF MINNESOTA Sample Gantt Chart (segment) Identify tasks… what are the properties of a task? What additional information is included in the Gantt chart (compared to WBS)? What is missing in this Gantt chart (Hint what? When? How?)UNIVERSITY OF MINNESOTA Properties of a Task (Gantt Chart) • Short duration relative to project • Significant. Appropriate level of detail • Requires resources • Assign a “verb-noun”name – "create drawings” – "build prototype” – “develop transmission” Identify Customers Interpret Requirements Benchmark Products • Start and end time/date • Relationship between tasks • Milestones Differs from WBS….UNIVERSITY OF MINNESOTA Identify Milestones What are the properties of a milestone?UNIVERSITY OF MINNESOTA MilestonesUNIVERSITY OF MINNESOTA Properties of a Milestone • Tasks with Ø duration • Mark significant project checkpoints • Use to motivate • Use to check progress • Name by “noun-verb” – “report due” – “parts ordered” – “concept selected” Target PDS Released MQ presentedUNIVERSITY OF MINNESOTA Sample Gantt Chart (what’s missing?) WhoUNIVERSITY OF MINNESOTA Gantt Chart • Bar chart with – Tasks from work breakdown structure – Beginning and end of each task – Interdependencies – Milestones • Most basic (and most common) planning toolUNIVERSITY OF MINNESOTA Software Tools • Microsoft Project – Most popular project management software – Easy to use – Available in CSE computer labs – Web tutorials available • GanttProject (www.ganttproject.biz) – Open source – Free download to your computerUNIVERSITY OF MINNESOTA Team Activity • On your Google site, create a draft Gantt Chart. • List tasks and subtasks of your project • Beginning and end of each task • Links between tasks • MilestonesUNIVERSITY OF MINNESOTA Effective Meetings • Have an agenda – Review agenda at start of meeting asking for additional items – Assign a duration for each item to be discussed – Have a definite end time • Stick to the agenda • Assign a scribe – Record decisions and post to Google site • Use meeting time to report findings (i.e. come preparedUNIVERSITY OF MINNESOTA What’s in an Agenda • Create the agenda for today’s group


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