View Full Document

Creating Accessible Documents with Microsoft Word 2003



View the full content.
View Full Document
View Full Document

11 views

Unformatted text preview:

Creating Accessible Documents with Microsoft Word 2003 Table of Contents Introduction 2 Templates 2 Default Settings 2 Change Default Settings 2 Styles 2 Headers and Footers 2 Numbered or bulleted lists 2 Shortcuts 2 Footnotes 2 Tables 2 Creating Hyperlinks 2 Insert Pictures 2 Table of contents 2 Using Help 2 Using the Illinois Accessible Web Publishing Wizard 2 Online resources 2 Creating Accessible Microsoft Word 2003 Documents Introduction The effort to create accessible word documents will accomplish several things The document will be formatted consistently it will be easier to read by everyone conversion to accessible PDF is improved and users of screen readers will be able to read and navigate the document Determine a style that you like for your documents and use the same styling consistently or as often as possible Once you have a style and format you prefer create a Word template A Word template will contain all the formatting elements you prefer and then you won t have to recreate those styles every time to create a new document Use Heading styles and use them properly A Heading 1 comes before a Heading 2 and so forth If you don t like the preset heading styles that Microsoft provides then you can modify them to your own liking In this guide we will walk through the steps to create a document that will contain Heading styles paragraph formatting bullet and numbered list styles proper use of tables and how to create a table of contents Templates Microsoft Word uses templates to control the appearance of document content A default template called normal dot is provided with many preset formatting selections You can modify the default settings in this template to control the appearance of your documents Microsoft provides templates for many different types of documents that you might use Templates that you create are stored in a separate folder from the Microsoft files User created templates are stored in the personal profile folder located in C Documents and Settings username Templates Default Settings Default settings are stored in the Normal dot template Margins 1 25 inches left and right 1 inch top and bottom Header footer 5 inch from top and bottom of page Font Times New Roman 10pt left justified Tabs every 5 inch Change Default Settings To 1 2 3 4 change the default Font From the Format menu select Font Make selections Click the Default button in the lower left corner of the dialog box This will change the Normal character style for this document and all future documents To 1 2 3 4 5 change the default Page settings From the File menu select Page Setup Make selections on the Margins tab Header Footer selections click the Layout tab Click the Default button in the lower left corner of the dialog box This will change the default page layout for this document and all future documents Styles Word has dozens of preset styles You can modify these or create your own Styles contain character and paragraph formatting to easily produce consistent looking documents By default Word will keep track of style changes you make so that you can reuse those styles throughout the document Learn to use styles they can save you hours of time A Table of Contents can be quickly added to a document if Heading styles are used Page 2 Creating Accessible Microsoft Word 2003 Documents To see the Styles and Formatting pane from the View menu select Task Pane If necessary select Styles and Formatting from the dropdown menu The Styles and Formatting pane will display all the styles that have been used or that are available To use Heading styles type the heading text press the Enter key Highlight the heading text then select Heading 1 from the Styles and Formatting pane To 1 2 3 4 5 modify an existing style From the Task Pane move the mouse pointer over the style that you want to modify Click on the dropdown arrow that appears to the right of the style Select Modify from the shortcut menu Make desired changes Click the Add to Template checkbox to record style changes in the template that your document is based on 6 Press the OK button 7 Any text where that style was used will be modified to match the selections you made To create a custom style 1 Click the New Style button in the Task Pane 2 Type a name for the style Word will not allow you to create new styles with names that are the same as preexisting Word styles 3 Select the style type to indicate the kind of style that you are creating Character styles apply to only single characters or words within a paragraph Paragraph styles apply to an entire paragraph 4 Select a style to base the new style on or select no style at the top of the list 5 Use the Format button in the lower left corner to make other selections 6 Click the Add to Template checkbox to add a custom style to the template that your document is based on 7 Click the OK button after all selections have been made 8 If you don t see the style you created in the Task Pane select Available styles in the Show box at the bottom of the Task Pane Headers and Footers Headers and footers are used to display information that you want to print on one or more pages such as page numbers 1 On the View menu select Header and Footer 2 A Header Footer toolbar appears and the cursor is placed in the Header of the document Buttons on the toolbar allow easy insertion of page numbers date or time and other information commonly seen in Headers or Footers 3 Search Word Help for Header Footer then select the item titled Insert headers and footers to view different methods for controlling the Header Footer information Numbered or bulleted lists Option 1 1 Select the items that you want to add numbering or bullets 2 On the Format menu select the Bullets or Numbered tab 3 Click the style that you prefer Option 2 Using Numbered or Bullet Styles From the Styles and Formatting pane select a Bullet or List style Tip If the numbering sequence is incorrect highlight the numbered items then right click and select Restart Numbering or Continue Numbering Page 3 Creating Accessible Microsoft Word 2003 Documents Shortcuts To copy formatting To copy paragraph attributes such as alignment indentation and so on and character attributes such as font and font effects select the text whose formatting you want to copy plus the paragraph mark that follows the text To copy only character attributes select the text without selecting the paragraph mark 1 On the Standard toolbar click Format Painter button 2 Select the text you


Access the best Study Guides, Lecture Notes and Practice Exams

Loading Unlocking...
Login

Join to view Creating Accessible Documents with Microsoft Word 2003 and access 3M+ class-specific study document.

or
We will never post anything without your permission.
Don't have an account?
Sign Up

Join to view Creating Accessible Documents with Microsoft Word 2003 and access 3M+ class-specific study document.

or

By creating an account you agree to our Privacy Policy and Terms Of Use

Already a member?