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U of M ME 4054W - Project Plan

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Managing Your ME4054 ProjectLaptop Etiquette“PROJECT”Identify your team managerQuestions for ManagersActivityStatement of WorkProject ManagementThe Management StepsProject PlanTasksProperties of a “Task”ActivityWork Breakdown Structure (WBS)Sample WBSActivityMilestonesGantt ChartSoftware ToolsEffective ManagmentManaging the TeamEffective MeetingsTeam MeltdownsActivity1Managing Your ME4054 ProjectSit with your teamAccess your Google siteReferences: Text, Chapt. 16 (and 1 thru 3)Most introductory management booksc Scott Adams, Inc./Dist. By UFS, Inc.24Weeks to first site visit6Weeks to Mid-project Review14Weeks to Design Show3Laptop EtiquetteSteampunk laptop, www.wired.com4“PROJECT”Set of activities which ends with specific accomplishment• Non-routine tasks• Distinct start/finish dates• Resource (time/money/people/equipment) constraints5Identify your team managerHint: Not your advisor6Questions for Managers• What is scope of project?• What gets delivered for time/people/$?• What resources do I need?• How do I tell where the project is at?• How do I communicate to team/outside?7Activity• On your Google site, write what you will deliver in May. Describe in terms of what it will do rather than what will be.•5 minTimer8Statement of WorkSOWG-SITES9Project Management“The discipline of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives.”Wikipedia10The Management Steps1. Plan2. Organize3. Manage time and resources11Project Plan•What–Tasks, activities•When–Schedule•How–People, equipment, $’sGoal of a good plan: Eliminate surprises, minimize stress12Tasks• Short relative to project. Significant. Appropriate level of detail• Defined start/end points• Has (1) duration, (2) resources• “verb-noun” name– "create drawings”– "build prototype”– “develop transmission”13Properties of a “Task”1. Defined deliverablea. Documentb. Democ. Thing2. Responsible person (one)3. Due date14Activity• On your site, create one (real) task for every member of the team•6 min1. Deliverable is document, demo or thing2. One person responsible3. Due dateTimer15Work Breakdown Structure (WBS)• A “to-do” list, sorted by category• Task description (what)• Estimated time (length)• Person responsible for task (who)• Resources required• Cost ($)16Sample WBSTask # What Pers-hrsWho Resources $5 Profile motor5.1 Design teststand20 SE,JM Pro/E5.2 Build test stand 15 SE,JM parts,machineshop$355.3 Test 3 motors 3 SE,JM Stroboscope5.4 Plot torque vsspeed2JMExcel17Activity• Create a draft WBS on the Google site• 10 minutesTimer18Milestones• Tasks with 0 duration• Mark significant project checkpoints• Use to motivate• Use to check progress• Name by “noun-verb”– “report due”– “parts ordered”– “concept selected”19Gantt Chart• Bar chart with–Tasks–Durations–Dependencies• Most basic (and most common) planning tool2021Software Tools• MS Project–Most popular PM software–Easy to use–Available in IT Labs–Web tutorials, hunt• GanttProject–Open source–Free download to your computerGanttProject22Effective Managment• Keep plan up to date• Get buy-in from stakeholders–Team and advisor23Managing the Team24Effective Meetings• Have an agenda–At start, ask for additional items• Stick to the agenda• Participation by all• Record decisions and tasks• Have a stop timec Scott Adams, Inc./Dist. By UFS, Inc.2526Team Meltdowns27Activity• Create the agenda for the meeting that you will start in 20 minutes•10


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