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USC CSCI 577 - UM_TRR_F11a_T06_V1.1

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i Software End User's Manual Mission Science Database and Information System Team 06 Brian Anderson – Operational Concept Engineer Kathleen Barrera – IIV&V Yujie Chen – Prototyper Celia Kung – Project Manager Hardik Shah – Feasibility Analyst Zhenlu Sun – Requirements Engineer Wei Tan – System Architect 12/05/11User Manual (UM) Version 1.1 UM_TRR_F11a_T06_V1.1.doc ii Version Date: 12/05/11 Table of Contents TABLE OF CONTENTS...............................................................................................................................II!TABLE OF TABLES ...................................................................................................................................III!TABLE OF FIGURES................................................................................................................................. IV!1.! Introduction ............................................................................................................................................................ 1!1.1! System Overview...........................................................................................................................................1!1.2! System Requirements .................................................................................................................................... 1!2.! Installation Procedures ...........................................................................................................................................2!2.1! Initialization procedures ................................................................................................................................2!2.2! Re-installation................................................................................................................................................ 2!2.3! De-installation ............................................................................................................................................... 2!3.! Operational Procedures...........................................................................................................................................3!4.! Troubleshooting...................................................................................................................................................... 5!4.1! Frequently Asked questions ..........................................................................................................................5!4.2! Error Codes and Messages ............................................................................................................................5!4.3! Note ............................................................................................................................................................... 6!User Manual (UM) Version 1.1 UM_TRR_F11a_T06_V1.1.doc iii Version Date: 12/05/11 Table of Tables No table of tables entries found.User Manual (UM) Version 1.1 UM_TRR_F11a_T06_V1.1.doc iv Version Date: 12/05/11 Table of Figures No table of figures entries found.User Manual (UM) Version 1.1 UM_TRR_F11a_T06_V1.1.doc 1 Version Date: 12/05/11 1. Introduction Note: This user manual will be deprecated once the video user manuals are completed. We will deliver user manuals in full video form to the client, rather than in document form. 1.1 System Overview This end user’s manual refers to all of the functionalities of the Mission Science Information and Database system, with redesigned Microsoft Access user interface and new features, such as role-based access. This manual is for a non-administrative user, such as staff, graduate student worker, off-site student worker, and office student worker. For functionalities related to administrative tasks, refer to the system administrator’s manual. Note: This user manual will be deprecated once the video user manuals are completed. We will deliver user manuals in full video form to the client, rather than in document form. 1.2 System Requirements 1.2.1 Hardware Requirements To access the Mission Science database from a computer, the computer must have at least 1 gigabyte (GB) of available memory, as the database is less than 1 GB. 1.2.2 Software Requirements The Mission Science database will run on Windows 7 operating system and can be accessed from Microsoft Access 10. 1.2.3 Other Requirements There are no other requirements, as the system only consists of a database containing less than 1 gigabyte of data and Microsoft Access user interface.User Manual (UM) Version 1.1 UM_TRR_F11a_T06_V1.1.doc 2 Version Date: 12/05/11 2. Installation Procedures Because only the administrator (Mission Science coordinator) will be installing the product on his desk computer, there are no installation procedures for other end users, such as staff, graduate students, off-site student workers, and office student workers. 2.1 Initialization procedures No initialization is necessary. 2.2 Re-installation The end user should not re-install the system. 2.3 De-installation The end user should not de-install the system.User Manual (UM) Version 1.1 UM_TRR_F11a_T06_V1.1.doc 3 Version Date: 12/05/11 3. Operational Procedures For operational procedures relating to Microsoft Access 10 functionalities, refer to the Help menu within the Access program. The user functions available to the end user will depend on the level of access the user has. • Staff o Log in as staff member  Enter username in “Username” field and password in “Password” field o Input student demographic data  Click on “Student information”  Click on “Edit student”  Modify text fields as necessary  Click on the door icon to auto-save and return o Input student sign-in data  This features is yet to be implemented, and the operational procedure for it will be updated after implementation o Input inventory  Click on “Inventory data”  Click on “Add inventory”  Modify text fields as necessary  Click on the door icon to auto-save and return o Checkout inventory  Click on “Inventory data”  Click on “Update inventory”  Select the to/from inventory locations  Select the inventory item and quantity to transfer  Click “Transfer”  Click on the door icon to auto-save return o Add new user  This features is yet to be implemented, and


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USC CSCI 577 - UM_TRR_F11a_T06_V1.1

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