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Cal Poly Pomona ACC 305 - Inspection Process

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Inspection ProcessFlow ChartAt the Inspection StationEnter Inspection Results (Online Keying)Slide 5File is Updated (Computer Processing)Slide 7Notice of Rejected Orders (Document)Slide 9Open production orders file (Magnetic Disk)Slide 11Final Move Ticket (Document)Slide 13At Warehouse or Shipping (Computer Processing)Enter Data (Online Keying)Slide 16Updates files and print status report (Computer Processing)Slide 18Finished Goods Inventory File (Magnetic Disk)Work in Process Inventory File (Magnetic Disk)Slide 21Updated open production order file (Magnetic Disk)Slide 23Report of Completed Production Orders (Document)Slide 25To Production Planning (Terminal)Slide 27Journal Voucher (Document)Slide 29To Accounting (Terminal)Slide 31FIVE SUGGESTIONSInspection ProcessSo Hang Mak Sarah CruzMetin Oruc Eugenia Vadhera Mario Hightower Chris MartinezFlow ChartInspectorEnter inspection resultsAt inspectionstationAt the Inspection StationPurpose: To inspect all of the finished goods before the goods are sold in the marketplace.Enter Inspection Results (Online Keying)After the goods are inspected, the inspector enters the inspection results (like how many goods have defects and what kind of defects) by an online output device such as personal computer.Flow ChartInspectorEnter inspection resultsAt inspectionstationUpdate FileFile is Updated (Computer Processing)•Computer information storage is updated so that the information about the finished goods is accurate and reliable.Flow ChartInspectorEnter inspection resultsAt inspectionstationUpdate FileNotice of rejected ordersNotice of Rejected Orders (Document)After the file is updated, a document or a report is printed. This document would include a product list of items with defects. These items should go back to production for rework or scrap.Flow ChartInspectorEnter inspection resultsAt inspectionstationUpdate FileNotice of rejected ordersOpen production orders fileOpen production orders file (Magnetic Disk)The production orders file is opened for updating the data.Flow ChartOpen production orders fileFinal move ticketFinal Move Ticket (Document)After the sales order is approved, the next step is to determine if there is sufficient inventory available to fill the orders. When the inventory available has been determined, a move ticket/ picking ticket authorizes the inventory control function to release merchandise for shipping.Flow ChartOpen production orders fileFinal move ticketEnter dataAt Warehouse Or shippingAt Warehouse or Shipping (Computer Processing)The job of the warehouse or shipping is to fill customer orders accurately and efficiently and to safeguard inventory.Enter Data (Online Keying)The data of the move ticket is entered into the computer, so that the warehouse or shipping department can accurately pick and pack the goods that the customer orders and sends the goods to the customers on time.Flow ChartOpen production orders fileFinal move ticketEnter dataAt Warehouse Or shippingUpdate Files and Print status reportUpdates files and print status report (Computer Processing)While the warehouse or shipping ships the goods, the inventory would be updated and the status report printed. In addition, this information also flows to finished goods inventory file and work in process file.Flow ChartOpen production orders fileFinal move ticketEnter dataAt Warehouse Or shippingUpdate Files and Print status reportFinished-goods inventory fileWork-in-process inventory fileFinished Goods Inventory File (Magnetic Disk)This file includes the goods, item number, description, standard unit cost, and date manufactured. The decreasing (sales, defects) or increasing inventory (returns) would be updated automatically.Work in Process Inventory File (Magnetic Disk)The movement of inventory will be sent to the work in process inventory file and is updated. At the same time, any information that is changed in the work in process inventory file would be sent to the finished goods inventory file.Flow ChartEnter dataAt Warehouse Or shippingUpdate Files and Print status reportWork-in-process inventory fileFinished-goods inventory fileUpdated open production order fileUpdated open production order file (Magnetic Disk)The total number of goods order is updated in the production file. The sales department enters sales forecasts and customer special order information.Flow ChartEnter dataAt Warehouse Or shippingUpdate Files and Print status reportWork-in-process inventory fileFinished-goods inventory fileUpdated open production order fileReport of completed production ordersReport of Completed Production Orders (Document)All of the information that is updated is printed and sent to the production planning department.Flow ChartEnter dataAt Warehouse Or shippingUpdate Files and Print status reportWork-in-process inventory fileFinished-goods inventory fileUpdated open production order fileReport of completed production ordersTo production planningTo Production Planning (Terminal)The production-planning department uses the report of completed production order to plan the master production schedule.Flow ChartEnter dataAt Warehouse Or shippingUpdate Files and Print status reportWork-in-process inventory fileFinished-goods inventory fileUpdated open production order fileReport of completed production ordersTo production planningJournal voucherJournal Voucher (Document)Debit CreditMaterial A/PWIP Wages PayFactory OH MaterialWages PayableUtilitiesAccum. Depre.WIP Factory OHFinished Goods WIPCOGS Factory OHCOGS Finished GoodsFlow ChartEnter dataAt Warehouse Or shippingUpdate Files and Print status reportWork-in-process inventory fileFinished-goods inventory fileUpdated open production order fileReport of completed production ordersTo production planningJournal voucherTo accountingTo Accounting (Terminal)Accounting department calculates all of the journal vouchers and evaluates the production performance.The two general threats in the production cycle are loss of data and poor performance. Loss of production data decreases the monitoring of inventory. The applicable control procedures for loss of data are: backup and disaster recovery planning and restricting access to cost data. The applicable control procedure for poor performance are improved and timelier reporting.FIVE SUGGESTIONSDon’t inspect at inspection site but instead at the production area.Use Radio Frequency


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