1 Slide 1Tomorrow’s Technology and You8th Edition© 2008 Prentice-Hall, Inc. Slide 2Tomorrow’s Technologyand You 8/eChapter 5Productivity Applications© 2008 Prentice-Hall, Inc. Slide 3Tomorrow’s Technology and You 8/eChapter 5Objectives Describe how word processing and desktop publishing softwarehave revolutionized writing and publishing. Discuss the potential impact of desktop publishing and Webpublishing on the concept of freedom of the press. Speculate about future developments in word processing anddigital publishing.© 2008 Prentice-Hall, Inc.2 Slide 4Tomorrow’s Technology and You 8/eChapter 5Objectives (continued) Describe the basic functions and applications of spreadsheetsand other types of statistical and simulation programs. Explain how computers can be used to answer “What if?”questions. Explain how computers are used as tools for simulatingmechanical, biological, and social systems.© 2008 Prentice-Hall, Inc. Slide 5Tomorrow’s Technology and You 8/eChapter 5 Doug Engelbart Explores Hyperspace Doug Engelbart One of the pioneers of the computer hardware and software In 1968, he demonstrated his Augment system: Mouse Video display editing Mixed text and graphics, windowing Outlining Shared-screen video conferencing Computer conferencing Groupware Hypermedia© 2008 Prentice-Hall, Inc. Slide 6Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s ToolboxWorking with a word processor involvesseveral steps: Entering text Editing text Formatting the document Proofreading the document Saving the document on disk Printing the document© 2008 Prentice-Hall, Inc.3 Slide 7Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s Toolbox Entering, Editing, and Formatting Text Entering text Text is displayed on the screen and storedin the computer’s RAM. Save your work periodically because RAM isnot permanent memory. Editing text Navigate to different parts of a document. Insert or delete text at any point. Move and copy text. Search and replace words or phrases.© 2008 Prentice-Hall, Inc. Slide 8Tomorrow’s Technology and You 8/eChapter 5 Word Processors and Other Word ToolsFormatting commandsFormatting characters• Characters are measured by point size(one point = 1/72 inch).• A font is a size and style of typeface.• Serif fonts have serifs or fine lines at theends of each character.• You can use monospaced fonts andproportionally-spaced fonts.© 2008 Prentice-Hall, Inc.A20 ptsA40 pts80 pts120 ptsAAA200 ptsBradley Hand ITCArial Slide 9Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s Toolbox Formatting paragraphs involves:• Margin settings• Line spacing• Indents• Tabs• Justification© 2008 Prentice-Hall, Inc.4 Slide 10Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s Toolbox Formatting the document• Stylesheets• Headers and footers• Multiple variable-width columns• Graphics• Automatic editing features• Hidden comments• Table of contents and indexes• Coaching and help features (sometimes called wizards)• Conversion to HTML for Webpublishing© 2008 Prentice-Hall, Inc. Slide 11Tomorrow’s Technology and You 8/eChapter 5 Word Processors and Other Word ToolsRules of Thumb: Word Processing Is Not Typing Use the Return or Enter key only when you must. Word wrap moves text to the next line. Use tabs and margin guides, not the spacebar, toalign columns. WYSIWYG is a matter of degree. Text that looks perfectly aligned onscreen may not lineup on paper.© 2008 Prentice-Hall, Inc. Slide 12Tomorrow’s Technology and You 8/eChapter 5 Word Processors and Other Word Tools Don’t underline. Use italics and boldface for emphasis; italicize book and journal titles. Use only one space after a period. Proportionally-spaced fonts look better without double spaces. Take advantage of special characters. Bullets (•), em dashes (—), and curly or smart quotes (“ ”) make yourwork look more professional.© 2008 Prentice-Hall, Inc.5 Slide 13Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s ToolboxOutliners and Idea Processorsare effective at: Arranging information intolevels Rearranging ideas and levels Hiding and revealing levels ofdetail as needed© 2008 Prentice-Hall, Inc. Slide 14Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s Toolbox Digital References Dictionaries, quotation books,encyclopedias, atlases, almanacs, andother references are now available indigital form. The biggest advantage of theelectronic form is speed. The biggest drawback is that quickand easy copying might tempt writersto plagiarize.© 2008 Prentice-Hall, Inc. Slide 15Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s ToolboxSynonym Finders A computerized thesauruscan provide instantaneousfeedback for synonyms© 2008 Prentice-Hall, Inc.6 Slide 16Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s ToolboxSpelling CheckersCompare words in yourdocument with words in adisk-based dictionary Words might be flagged,but you make the decisionto ignore or change thespelling.© 2008 Prentice-Hall, Inc. Slide 17Tomorrow's Technology and You 8/eChapter 5 The Wordsmith’s ToolboxGrammar and Style Checkers Analyze each word in context,checking for errors of content Check spelling Point out possible errors andsuggest improvements Analyze prose complexity usingmeasurements such as sentencelength and paragraph length© 2008 Prentice-Hall, Inc. Slide 18Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s Toolbox Form Letter Generators Mail merge capabilities produce personalized form letters. Create a database with names. Create a form letter. Merge the database with the form letter to create a personalized letter. You can incorporate custom paragraphs based on therecipient’s personal data. Each letter looks as if it were individually written.© 2008 Prentice-Hall, Inc.7 Slide 19Tomorrow’s Technology and You 8/eChapter 5 The Wordsmith’s Toolbox Collaborative Writing Tools Groupware: software designed to beused by a workgroup Provides for collaborative writingand editing Tracks changes and identifies themby the originator’s name Compares document versions andhighlights differences in documents© 2008 Prentice-Hall, Inc. Slide 20Tomorrow’s